Replace 4, 000 ties on SBVR and gage installed tie

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia State Rail Authority, is requesting quotes for replacing approximately 4,000 railroad ties on the South Branch Valley Railroad (SBVR) between mileposts 43.0 and 51.0 under CRFQ DMT2700000001, with quotes due September 17, 2026 at 1:30 p.m.

The scope involves replacing 4,000 crossties and installing gage on the SBVR in Kanawha County, West Virginia. Specifications include detailed spiking patterns (five standardized patterns designated A through E) that vary by track type, curvature, and speed conditions, ranging from main-track tangents and low-speed curves to high-speed main tracks and siding operations. Tie materials, dimensions, and installation methodologies are specified in the technical documentation. Contractors must submit fixed-price quotes for complete tie replacement and gage installation work, including labor and materials.

A pre-bid meeting is scheduled for September 1, 2026 at 10:00 a.m. at the WV Rail Authority Office in Moorefield. Technical questions are due September 9, 2026 at 10:00 a.m. Addendum No. 1 and Addendum No. 2 have been issued; bidders must acknowledge receipt of addenda in their quotation submissions.

Bidders must submit a Drug Free Affidavit certifying compliance with drug-free workplace standards and are required to furnish a bid bond. Quotations should be submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. Contact John W. Estep, buyer, at 304-558-2566 or john.w.estep@wv.gov for inquiries. Invoicing and shipping are directed to the State Rail Authority (dba South Branch Valley Railroad) at 120 Water Plant Drive, Moorefield, West Virginia.