Rental: Winter Heavy Equipment

The Minnesota Department of Transportation (MnDOT), procuring through the State of Minnesota Office of Administration/State Procurement, is requesting proposals for statewide winter rental of heavy commercial industrial on-road and off-road maintenance equipment (loaders, dozers, and motor graders) to support critical snow and ice events, with proposals due August 27, 2026 at 2:00 p.m. through the SWIFT Supplier Portal.

The state welcomes responses from Minnesota-based small businesses and businesses owned or operated by racial minorities, women, persons with substantial physical disabilities, veterans, service-disabled veterans, or those located in economically disadvantaged counties; interested businesses may seek certification through the Small Business Procurement Program. No set-aside or mandatory participation goal is stated.

Responders must provide rental equipment available throughout Minnesota to support MnDOT operations during winter weather events. Required submittals include Responder Declarations (Attachment A), Exceptions to State's Terms and Conditions (Attachment B), Equal Pay Information Form and Workforce Certificate Declaration (Attachment D), Additional Information Form (Attachment E), Price Schedules (Exhibit D), and Sample Invoice and Quote documentation (Exhibit D Supplement 1). No estimated contract value or term length is provided in the source.

A pre-proposal meeting via Microsoft Teams is scheduled August 6, 2026 from 10:00 a.m. to 11:00 a.m.; attendance is optional but recommended, and registration by email to karen.mcintyre@state.mn.us is required at least 48 hours prior. Questions on RFP contents must be submitted to Karen McIntyre at karen.mcintyre@state.mn.us by 3:00 p.m. on August 13, 2026. All responses must be submitted electronically; fax and non-electronic responses will not be accepted, and late responses will be rejected.