PW PREQUAL Bid 2460 - Fuel Tanks Replacement at Southwest WPCP

The City of Philadelphia Water Department is conducting a pre-qualification-only solicitation for Bid 2460 to replace fuel tank infrastructure at the Southwest Water Pollution Control Plant located at 8200 Enterprise Avenue, Philadelphia, PA 19153. This procurement seeks qualified contractors to demolish four existing 20,000-gallon underground storage tanks and install two new 12,000-gallon above-ground fuel tanks equipped with accompanying fill stations, fuel polisher systems, piping, and pumps. The project scope includes civil work such as site grading, erosion and sediment control, concrete foundations and pads, and structural modifications to support the new infrastructure, with work potentially requiring multiple phases including second, third, and weekend shifts to minimize facility disruption. All work must comply with the 2018 International Building Code as adopted by Philadelphia, OSHA requirements, and applicable state and local codes, including prevailing wage standards current as of October 7, 2025, for both building construction and heavy/highway construction classifications. Prospective bidders must submit completed Prequalification Questionnaires and Consent & Authorization forms through www.phlcontracts.phila.gov by Thursday, April 23, 2026, with mandatory site visits available by appointment on Wednesday, April 15, 2026, and Wednesday, April 22, 2026, at 10:00 a.m.; representatives must contact Plant Manager Gianna Makler at (215) 685-4000 to arrange access. Approved pre-qualified sellers will subsequently receive notice and invitation to the closed sealed bid solicitation with sealed quotes due before 10:30 a.m. on Tuesday, May 12, 2026, followed by public opening via Zoom at the same time. The contract term is fixed at 365 calendar days from the date of Notice to Proceed.

The City of Philadelphia's Local Business Entity (LBE) preference program applies to this solicitation, providing eligible firms with either a 10 percent preference for bids under $1 million or 5 percent for larger bids, contingent on performing at least 51 percent of work within city limits. Contractors must comply with Pennsylvania Sales Tax regulations, diesel engine emissions control requirements, and comprehensive environmental protection standards including hazardous materials handling and waste management procedures. A bid bond equal to 10 percent of the gross bid amount is required, along with certificates of insurance naming the City as additional insured. The project's estimated cost range is between $3,000,000 and $4,000,000, with pricing structured to include a $30,000 field office maintenance allowance and four lump-sum items covering structural and civil work, mechanical and electrical work, removal of existing tanks, and unit-price items for contingent work such as removal of contaminated soil, roadway reconstruction, and pavement restoration. No incumbent vendors or current contractors are identified in the solicitation documents. Qualified contractors must demonstrate extensive experience as prime and subcontractors on comparable projects, provide complete financial statements dated within six months of submission, and disclose any defaults, terminations, surety bond refusals, litigation, criminal charges, or debarments within the last five years.