Pitkin County Regional Emergency Dispatch Center (PCREDC) and Gunnison/Hinsdale Combined Emergency Telephone Service Authority (GHCETSA) are jointly issuing RFP 065.25 to procure a comprehensive public safety software solution. The procurement seeks an integrated system encompassing Computer Aided Dispatch (CAD), Law Enforcement Records Management System (LERMS), Fire Records Management System (FRMS), Jail Management Software, Mobile Data Software, and field-based reporting capabilities. Key deliverables include a cloud-native solution with single sign-on capabilities, robust multi-jurisdictional data sharing, and comprehensive integration with external systems like NCIC, state repositories, body cameras, and digital evidence management platforms. The evaluation process will utilize a weighted scoring system across multiple criteria: features and functions (35%), vendor experience and references (20%), responsiveness and customization (10%), implementation methodology (10%), future maintenance roadmap (10%), support and timeliness (5%), vendor stability (5%), and knowledge of Colorado requirements (5%). Critical procurement dates include a question submission deadline of May 9, 2025, and a proposal submission deadline of May 23, 2025 at 2:00 PM MT, with an anticipated contract award in Fall 2025 and a project start date of January 1, 2026. The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendor qualifications require a minimum of two years in business with extensive public safety software experience. Current technology environments vary between agencies, with Pitkin County using Spillman Flex across all systems and Gunnison County using Omnigo for CAD, Law RMS, and Jail systems, and ESO for Fire RMS. The procurement anticipates a milestone-based payment schedule: 20% due at contract signing, 20% upon system installation, 50% upon training completion, and 10% upon full system acceptance. While specific budget ranges are not explicitly stated, the comprehensive nature of the software requirements and multi-agency involvement suggest a significant investment. Vendors must provide detailed pricing information, comprehensive financial documentation, and commit to specific cybersecurity and support standards. The contract will require extensive insurance coverage, including commercial general liability with minimum aggregate limits of $2,000,000, workers' compensation, and auto liability insurance.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
|---|---|---|---|---|
Exhibit A Agency Info - 4.23.25.pdf | 132KB | 5/1/25 | ||
RFP 065.25 - Exhibit C - Sample Contract.pdf | 234KB | 5/1/25 | ||
Exhibit B Technical specifications.xlsx | 482KB | Spreadsheet | 5/1/25 | |
RFP 065.25 - Public Safety Software.pdf | 403KB | 5/1/25 |