SOM | Faculty Data Management Project Phase 1

The University of Colorado (CU) School of Medicine is seeking a vendor to replace its existing faculty data management systems, PRiSM and FIMS, through a comprehensive Request for Proposals (RFP) for a Faculty Data Management Project Phase 1. The procurement is located in Denver County and Denver City, targeting a modernized, centralized platform to manage faculty lifecycle processes for over 5,800 full-time faculty across 24 departments and 78 divisions. The primary deliverables include a new system with 99.99999% uptime that integrates seamlessly with existing platforms like PeopleSoft HCM and Salesforce, featuring advanced capabilities such as AI-powered data population, customizable workflows, comprehensive reporting, and robust cybersecurity compliance. Key objectives encompass reducing manual data entry, improving data accuracy, enhancing user experience, and creating a longitudinal faculty activity database. Proposals are due by May 30, 2025, with an optional pre-proposal virtual conference scheduled for April 21, 2025, and an anticipated contract start date of July 28, 2025. The initial contract term will be three years, with potential renewal for up to two additional years, not exceeding a total of five years.

The RFP does not explicitly specify set-aside designations or restrictions for specific enterprise types. The selected vendor will be responsible for comprehensive implementation services, including process analysis, change management, training, and ongoing support, with system migration from existing platforms. Current infrastructure requiring integration includes multiple systems such as PeopleSoft HCM, Salesforce, and various publication databases. While a specific budget range is not disclosed, the project involves significant technical requirements, including Technology Errors and Omissions insurance coverage of $5,000,000 and compliance with stringent cybersecurity standards like OWASP Top 10 and NIST 800-171. The vendor must also meet comprehensive insurance requirements, including $2,000,000 in Commercial General Liability coverage and $1,000,000 in Automobile Liability, with all insurers required to be licensed in Colorado. The project emphasizes the need for a vendor capable of providing a flexible, secure solution that can adapt to evolving university needs while maintaining strict data privacy and protection standards.