Virtual Reality Equipment and Software

Solicitation # 2025000262
Posted 4/21/25, 2:00 AM
No Updates
Due 5/21/25, 6:00 PM
Source
No public source available
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The Colorado Department of Corrections (CDOC), specifically the Division of Adult Parole (DAP), is seeking to procure a mobile, fully immersive Virtual Reality (VR) equipment and software solution through RFP #2025-0262. The procurement aims to acquire two VR systems designed to improve staff training outcomes and decrease use-of-force incidents through advanced de-escalation training technology. The required VR system must include high-resolution headsets, wireless and wired connectivity, motion-tracking controllers, and support multi-participant training scenarios compatible with Google Suite and Windows 11 Enterprise. Vendors must provide comprehensive documentation and will be evaluated based on qualifications, experience, proposed goods/services, and pricing. Proposals are due on May 21, 2025, at 2:00 PM Mountain Time, with an anticipated contract execution date of July 1, 2025. The initial contract term will be one year, with potential extensions up to a total of five years, and pricing must remain firm during the initial term with a possible annual increase of up to 2.5% subject to CDOC approval.

The solicitation includes a 5% preference for Service Disabled Veteran Owned Small Businesses (SDVOSB) and offers cooperative purchasing options for other state agencies and political subdivisions. Vendors must comply with extensive administrative requirements, including mandatory criminal background checks, consent to search authorizations, and comprehensive insurance coverage with limits ranging from $1,000,000 to $2,000,000 across various categories like Workers' Compensation, General Liability, and Professional Liability. The total grant-funded budget for this procurement does not exceed $172,000, which includes warranty, setup, and training. Contractors must adhere to strict compliance standards, including the Colorado Open Records Act, HIPAA regulations, and the Prison Rape Elimination Act. Additional vendor support is available through the Colorado Supplier Diversity Navigator, which can provide assistance with solicitation interpretation, technical support, and bond support. The VR system must include interactive community-based scenarios focusing on effectively responding to individuals in crisis, including those with disabilities or experiencing mental health challenges.

Generated 4/22/25, 7:28 AM