Property and casualty claims adjusters

The State Fiscal Accountability Authority's Division of Procurement Services is seeking property and casualty claims adjusters for the South Carolina Insurance Reserve Fund (SCIRF), a governmental insurance operation serving South Carolina's governmental entities. The procurement aims to establish a Qualified Provider List (QPL) of adjusters to conduct liability, damage, and property loss investigations on an as-needed basis. Qualified adjusters will be required to perform services including scene investigations, witness statements, liability determinations, settlement negotiations, property damage estimates, and related claims work. Adjusters must be licensed by the South Carolina Department of Insurance, maintain a physical office with electronic capabilities, and possess property damage estimation software with regular updates. The solicitation requires offerors to submit comprehensive documentation including company resumes, references, conflict-of-interest disclosures, and region availability statements. Key submission dates include a non-mandatory pre-bid conference on December 1, 2022, at 10:00 AM via Microsoft Teams, with questions accepted until December 2, 2022, at 10:00 AM. Proposals are due online by January 24, 2023, at 11:00 AM, with award notification anticipated on February 24, 2023.

The solicitation does not specify any specific set-asides for disadvantaged enterprises or restricted participation categories. The contract will be a fixed-price arrangement with maximum rates of $85.00 per hour for adjuster services and $60.00 per file for office setup and file expenses, with offerors permitted to submit lower rates. Additional reimbursable costs include 20% secretarial and office fees (maximum $225 per claim), mileage at the state Comptroller General's rate, $12 per file for digital photographs, and full reimbursement for official reports, medical records, and parking fees with receipts. The initial contract term is one year with four one-year renewal options, creating a potential maximum contract period from March 12, 2023, through March 11, 2028. Out-of-state travel requires pre-approval, and placement on the QPL does not guarantee work assignment or specific funding levels. The solicitation applies South Carolina preferences for in-state vendors, subcontractors, and products as governed by Section 11-35-1524 of the South Carolina Code of Laws, potentially providing a competitive advantage to local providers.