PROGRAM MANAGEMENT SVCS PROVIDER SCDMV

The South Carolina Department of Motor Vehicles (SCDMV) is seeking a Program Management Services Provider through a competitive Request for Proposal (RFP) to support its IT System Modernization initiative. The solicitation calls for a single contractor to perform three primary services: a comprehensive System & Requirements Study analyzing current agency systems, platforms, applications, and processes; Solicitation Development & Procurement services to assist in creating procurement strategy and documents for a future IT system; and Consulting Services during the implementation of the new IT system. Mandatory minimum qualifications require offerors to have participated in at least two state DMV IT modernization efforts within the last fifteen years that successfully implemented both Driver Services and Vehicle Services components. The project lead and key personnel must have a minimum of five years of experience performing all three solicitation requirements. Evaluation criteria will prioritize qualifications and experience (55 points), technical approach (30 points), and value/price proposal (15 points). Key dates include a pre-proposal conference held on March 17, 2023, via Microsoft Teams, with questions due by March 23, 2023, and proposals due on June 2, 2023, at 11:00 AM ET. The anticipated contract period is five years, from July 21, 2023, to July 20, 2028, with an initial one-year term and four optional one-year renewals.

The solicitation does not indicate specific set-aside preferences for minority-owned or disadvantaged business enterprises, though offerors are encouraged to indicate minority business participation and certifications. All potential vendors must be registered as South Carolina vendors and submit comprehensive proposals including signed cover pages, table of contents, executive summary, detailed qualifications, three reference letters, capabilities statement, and project timeline with payment schedule. Proposals must be submitted both online and on a USB drive to the South Carolina State Fiscal Accountability Authority (SFAA). While specific budget ranges are not explicitly detailed, the structured cost workbook requires vendors to provide line-item pricing across a five-year contract term, with separate annual pricing for Years 2 through 5 and any one-time costs included in Year 1. The contractor will report directly to the SCDMV Chief of Staff and work with an agency project team, with expectations of hybrid on-site and remote work. Notably, the awarded contractor will be prohibited from responding to the subsequent solicitation for the new system implementation, ensuring competitive separation between program management and system development.