Preventive Maintenance of Generator & Ancillary Equipment
Closed State & local contract opportunity Posted
- Solicitation number
- 2135607
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Points of contact
-
- Andrew Alliger andrew.alliger@omh.ny.gov (518) 549-5272
- Nate Wise nate.wise@omh.ny.gov (518) 473-2258
Updated .
About this opportunity
The New York State Office of Mental Health is requesting bids on preventive maintenance of generator and ancillary equipment at Central New York Psychiatric Center in Marcy under IFB OMH01-C202967-3650270, with bids due July 22, 2026, and a mandatory site visit on June 30. MWBE participation goals of 16% MBE and 14% WBE apply, along with a 6% Service Disabled Veteran Owned Business participation goal. New York State Department of Labor prevailing wage rates apply.
The scope includes preventive maintenance, inspections, testing, component replacements, and repairs for six generators (capacities ranging from 250 kW to 2,120 kW) and associated fuel-oil systems across multiple buildings at the facility, all performed in compliance with NFPA 110 standards. Maintenance tasks are categorized as Minor PM, Major PM, supplemental annual compliance tests, supplemental load bank services, and periodic maintenance for engines and coolant systems across a five-year contract term. Service technicians must be thoroughly trained, certified, and experienced in all listed generator types, with personnel subject to facility approval. Bidders must demonstrate at least three years of experience performing the required services and submit proof of insurance, workers' compensation and disability coverage, business references, vendor responsibility questionnaire, and compliance certifications.
The contract runs February 1, 2027, through January 31, 2032, with fixed pricing and no escalation allowed throughout the entire term. The bid structure uses unit cost pricing for preventive maintenance tasks plus a fixed Time and Material allowance of $100,000 across five years (comprising $20,000 annual material allowance and estimated technician hours for straight time, overtime, and training). Technician response time is required within two hours of facility request for repairs outside warranty maintenance, with material markups fixed at 10%. No travel reimbursement is provided. Site visit registration and Intent to Bid forms are due June 29 at 3:00 PM EST. Questions are due July 8 at 3:00 PM EST, with Q&A posted July 15. Addendum #1, issued June 29, 2026, corrected PRC documentation; all other terms remain unchanged.
Opportunity text
The NYS Office of Mental Health and Central New York Psychiatric Center are seeking to procure, through an Invitation for Bid (IFB), a Contractor to provide Preventive Maintenance of Generator & Ancillary Equipment at Central New York Psychiatric Center located at 9005 Old River Rd, Marcy, NY 13403. The Program Work Plan with Preventative Maintenance Tasks, Equipment List, Schedule Matrix, etc. is located in Appendix D of the Contract Boilerplate. Interested Vendors should review the Contract Boilerplate and IFB document for further information. Included with these documents is a Bid Quote Sheet in Excel format that should be used to submit your bid. A Mandatory site visit will be held on Tuesday, June 30, 2026, at 9:00 AM EST. Interested bidders are to sign in at the main entrance. Site visit registration can be accomplished by completing and sending the Site Visit Registration Form and Intent to Bid (Attachments B and B-1 of the IFB) no later than June 29, 2026, at 3:00 PM EST. Questions from bidders attending the site visit are to be submitted by July 8, by 3:00 PM EST per the instructions in the IFB. Questions and Answers will be sent to all bidders attending the site visit, as well as posted to this ad, on July 15, 2026. Bids are due no later than 3:00 PM EST on Wednesday, July 22, 2026. Please check the Contract Reporter website frequently for updates. Any documentation regarding this procurement will be posted. Minority and Women Business Enterprises (MWBE) Participation Goals for this contract have been set at: MBE - 16%; WBE - 14%. Service Disabled Veteran Owned Businesses (SVDOB) Participation Goals for this contract have been set at 6% New York State Department of Labor Prevailing Wage Rates apply to this contract. "Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication. The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement" Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Cummins, Inc. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 4.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 16.00% WBE Goal: 12.00%
Files
| File | Type | Posted |
|---|---|---|
| C202967 - Q&A Memo.pdf | ||
| IFB Addendum C202967 - Addendum #1 6.29.26.pdf | ||
| C202967 - Bid Quote Sheet.xlsx | XLSX spreadsheet | |
| C202967 - BP Final 5.28.26.pdf | ||
| C202967 - IFB Final 5.28.26.pdf |
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