C202967 - Bid Quote Sheet.xlsx
XLSX spreadsheet 100 KB Posted
- Solicitation number
- 2135607
- Issued by
- Oneida County, New York
About this file
This is a Bid Quote Sheet for a preventive maintenance contract issued by the New York State Office of Mental Health for Central New York Psychiatric Center located in Marcy, New York. The contract encompasses preventive maintenance services for six generators and ancillary fuel oil systems across multiple buildings at the facility. The generators include models ranging from 250 kW to 2,120 kW capacity, with maintenance tasks categorized as Minor PM, Major PM, supplemental annual compliance tests, supplemental load bank services, and periodic maintenance for engines and coolant systems. A mandatory site visit is scheduled for Tuesday, June 30, 2026, at 9:00 AM EST, with site visit registration required by June 29, 2026, at 3:00 PM EST. Bidder questions must be submitted by July 8, 2026, at 3:00 PM EST, with Questions and Answers to be distributed by July 15, 2026. Bids are due by 3:00 PM EST on Wednesday, July 22, 2026. The contract term spans five years with service frequency varying by maintenance task type and generator location.
The bid structure includes unit cost pricing for preventive maintenance tasks across all five contract years, with automated calculation of annual and total costs based on service frequency. Additionally, the contract includes a Time and Material allowance of $100,000 across the five-year period, comprised of a fixed $20,000 annual material allowance and estimated hours for technician straight time (100 hours annually), overtime (16 hours annually), and training (8 hours annually). Minority and Women Business Enterprises (MWBE) participation goals are set at 16% for Minority Business Enterprises and 14% for Women Business Enterprises, with Service Disabled Veteran Owned Businesses (SDVOB) goals at 6%. New York State Department of Labor Prevailing Wage Rates apply to the contract. Subcontractor costs, including those used to meet M/WBE/SDVOB participation goals, must be included in all quoted prices. Bidders are bound by quoted unit costs after bid opening, and only actual services performed may be invoiced. The contract requires acceptance of electronic payments through the State Comptroller's Electronic Payment system.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB Addendum C202967 - Addendum #1 6.29.26.pdf | ||
| C202967 - Q&A Memo.pdf | ||
| C202967 - IFB Final 5.28.26.pdf | ||
| C202967 - BP Final 5.28.26.pdf |
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Text version
CNY Generator #C202967
| ATTACHMENT D - BID QUOTE SHEET: CENTRAL NEW YORK PSYCHIATRIC CENTER #OMH01-C202967-3650270 |
| Provide Preventive Maintenance Service for the Generator and Ancillary Equipment per Appendix D of the Contract. Periodic Preventive Maintenance routines are also specified in the Program Work Plan (Appendix D - Exhibit A) and are scheduled as per the Periodic Maintenance Schedule specified in the Equipment List (Appendix D - Exhibit B). The FACILITY reserves the right to alter the scheduling of the services as necessary. There is no reimbursement for travel time and/or travel expenses including mileage and fuel costs. |
Subcontractors Costing: The prices/rates quoted include all direct and indirect costs of any subcontractors, including those used to meet any stated M/WBE/SDVOB participation goals.
| Directions: 1) Insert the Unit Cost in the Unit Cost ($) column for each preventive maintenance service task listed (unless blocked); 2) The Annual Cost for each Contract Year, which is equal to the Bid Unit x Service Frequency per Year x Unit Cost will be calculated automatically; 3) The Total Amount (Years 1 – 5) for each preventive maintenance service task listed, which is equal to the total sum of the Annual Costs for each Contract Year (1 through 5) will be calculated automatically; 4) The Subtotal Bid for Preventive Maintenance Tasks, which is equal to the sum of the Total Amount (Years 1 – 5) column will be calculated automatically. |
| IMPORTANT BID NOTE - PLEASE REFER TO THE CONTRACT WORK PLAN TASKS IN APPENDIX D FOR ADDITIONAL DETAILS: |
1- The unit cost provided for the Supplemental Annual Complaince Test should include only the time required to run the generators for the additional 1.5 hours of operation to perform the requested test during the Major PM service visit.
2- The unit cost provided for the Supplemental Load Bank should include only the cost of supplying the load bank (contractor owned or rental) and the hours for the installation/removal of the load bank, as requested and required.
3- The unit cost provided for the Periodic Thirty-Six Month Four-Hour Test should include only the time required to run the generators for the additional 4 hours of operation to perform the required test during the Major PM service visit.
| Failure to follow these directions exactly may result in your bid being disqualified. Please be advised that only actual services performed may be invoiced at the Unit Costs quoted as per Appendix C of the contract. The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. Bidders are bound by the Unit Costs provided and cannot be changed after the Bid Opening. | |||||
| Page 1: Preventive Maintenance Services for the Generator and Ancillary Equipment | |||||
| Item /Building | Maintenance Task | Bid Unit | Service Freq. per Year | Year 1 | |
| Unit Cost ($) | Year 1 | ||||
| Annual Cost ($) | Year 2 | ||||
| Unit Cost ($) | Year 2 | ||||
| Annual Cost ($) | Year 3 | ||||
| Unit Cost ($) | Year 3 | ||||
| Annual Cost ($) | Year 4 | ||||
| Unit Cost ($) | Year 4 | ||||
| Annual Cost ($) | Year 5 | ||||
| Unit Cost ($) | Year 5 | ||||
| Annual Cost ($) | Total Amount |
(Years 1-5) Generator G-39 / Bldg. 39 / Cummins /
| 400 Kw | Minor PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Major PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Supplemental Annual Complaince Test | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Supplemental Load Bank | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Periodic Maintenance: Engine (Year 1 & 4) | 1 | 1 | $0.00 | $0.00 | $0.00 | ||||||||||
| Periodic Maintenance: Coolant System - Extended Life Coolant Change (Year 4) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Periodic Maintenance: Coolant System - Extended Life Coolant Extender Additive (Year 1) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Periodic Maintenance: Thirty-Six Month Four-Hour Test (Year 1 & 4) | 1 | 1 | $0.00 | $0.00 | $0.00 | ||||||||||
| Page 1: Subtotal Bid for Preventive Maintenance Tasks ($) | $0.00 | ||||||||||||||
| Page 2: Preventive Maintenance Services of Generators and Ancillary Equipment | |||||||||||||||
| Please refer to the instructions above on Page 1 of the Bid Quote Sheet. The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. | |||||||||||||||
| Item /Building | Maintenance Task | Bid Unit | Service Freq. per Year | Year 1 | |||||||||||
| Unit Cost ($) | Year 1 | ||||||||||||||
| Annual Cost ($) | Year 2 | ||||||||||||||
| Unit Cost ($) | Year 2 | ||||||||||||||
| Annual Cost ($) | Year 3 | ||||||||||||||
| Unit Cost ($) | Year 3 | ||||||||||||||
| Annual Cost ($) | Year 4 | ||||||||||||||
| Unit Cost ($) | Year 4 | ||||||||||||||
| Annual Cost ($) | Year 5 | ||||||||||||||
| Unit Cost ($) | Year 5 | ||||||||||||||
| Annual Cost ($) | Total Amount |
(Years 1-5) Generator G-41 / Bldg. 41 / Kohler /
| 750 kW | Minor PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Major PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Supplemental Annual Complaince Test | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Supplemental Load Bank | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Periodic Maintenance: Engine (Year 1 & 4) | 1 | 1 | $0.00 | $0.00 | $0.00 | ||||||||||
| Periodic Maintenance: Coolant System - Extended Life Coolant Change (Year 4) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Periodic Maintenance: Coolant System - Extended Life Coolant Extender Additive (Year 1) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Periodic Maintenance: Thirty-Six Month Four-Hour Test (Year 1 & 4) | 1 | 1 | $0.00 | $0.00 | $0.00 | ||||||||||
| Generator G-80 / |
Bldg. 80 / Cummins /
| 300 kW | Minor PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Major PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Supplemental Annual Complaince Test | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Supplemental Load Bank | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Periodic Maintenance: Engine (Year 1 & 4) | 1 | 1 | $0.00 | $0.00 | $0.00 | ||||||||||
| Periodic Maintenance: Coolant System - Extended Life Coolant Change (Year 4) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Periodic Maintenance: Coolant System - Extended Life Coolant Extender Additive (Year 1) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Periodic Maintenance: Thirty-Six Month Four-Hour Test (Year 1 & 4) | 1 | 1 | $0.00 | $0.00 | $0.00 | ||||||||||
| Page 2: Subtotal Bid for Preventive Maintenance Tasks ($) | $0.00 | ||||||||||||||
| Page 3: Preventive Maintenance Services of Generators and Ancillary Equipment | |||||||||||||||
| Please refer to the instructions above on Page 1 of the Bid Quote Sheet. The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. | |||||||||||||||
| Item /Building | Maintenance Task | Bid Unit | Service Freq. per Year | Year 1 | |||||||||||
| Unit Cost ($) | Year 1 | ||||||||||||||
| Annual Cost ($) | Year 2 | ||||||||||||||
| Unit Cost ($) | Year 2 | ||||||||||||||
| Annual Cost ($) | Year 3 | ||||||||||||||
| Unit Cost ($) | Year 3 | ||||||||||||||
| Annual Cost ($) | Year 4 | ||||||||||||||
| Unit Cost ($) | Year 4 | ||||||||||||||
| Annual Cost ($) | Year 5 | ||||||||||||||
| Unit Cost ($) | Year 5 | ||||||||||||||
| Annual Cost ($) | Total Amount |
(Years 1-5) Generator G-82 / Fire Pump /
| Kohler / 250 kW | Minor PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Major PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Supplemental Annual Complaince Test | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Supplemental Load Bank | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Periodic Maintenance: Engine (Year 2 & 5) | 1 | 1 | $0.00 | $0.00 | $0.00 | ||||||||||
| Periodic Maintenance: Coolant System - Extended Life Coolant Change (Year 2) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Periodic Maintenance: Coolant System - Extended Life Coolant Extender Additive (Year 5) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Periodic Maintenance: Thirty-Six Month Four-Hour Test (Year 2 & 5) | 1 | 1 | $0.00 | $0.00 | $0.00 | ||||||||||
| Generator GEN-1 |
/ Bldg. 180 / Cummins /
| 2,120 kW | Minor PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Major PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Supplemental Annual Complaince Test | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Periodic Maintenance: Engine (Year 2 & 5) | 1 | 1 | $0.00 | $0.00 | $0.00 | ||||||||||
| Periodic Maintenance: Coolant System - Extended Life Coolant Change (Year 2) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Periodic Maintenance: Coolant System - Extended Life Coolant Extender Additive (Year 5) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Periodic Maintenance: Thirty-Six Month Four-Hour Test (Year 2 & 5) | 1 | 1 | $0.00 | $0.00 | $0.00 | ||||||||||
| Page 3: Subtotal Bid for Preventive Maintenance Tasks ($) | $0.00 | ||||||||||||||
| Page 4: Preventive Maintenance Services of Generators and Ancillary Equipment | |||||||||||||||
| Please refer to the instructions above on Page 1 of the Bid Quote Sheet. The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. | |||||||||||||||
| Item /Building | Maintenance Task | Bid Unit | Service Freq. per Year | Year 1 | |||||||||||
| Unit Cost ($) | Year 1 | ||||||||||||||
| Annual Cost ($) | Year 2 | ||||||||||||||
| Unit Cost ($) | Year 2 | ||||||||||||||
| Annual Cost ($) | Year 3 | ||||||||||||||
| Unit Cost ($) | Year 3 | ||||||||||||||
| Annual Cost ($) | Year 4 | ||||||||||||||
| Unit Cost ($) | Year 4 | ||||||||||||||
| Annual Cost ($) | Year 5 | ||||||||||||||
| Unit Cost ($) | Year 5 | ||||||||||||||
| Annual Cost ($) | Total Amount |
(Years 1-5) Generator GEN-2 / Bldg. 180 / Cummins /
| 2,120 kW | Minor PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Major PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Supplemental Annual Complaince Test | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Periodic Maintenance: Engine (Year 2 & 5) | 1 | 1 | $0.00 | $0.00 | $0.00 | ||||||||||
| Periodic Maintenance: Coolant System - Extended Life Coolant Change (Year 2) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Periodic Maintenance: Coolant System - Extended Life Coolant Extender Additive (Year 5) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Periodic Maintenance: Thirty-Six Month Four-Hour Test (Year 2 & 5) | 1 | 1 | $0.00 | $0.00 | $0.00 | ||||||||||
| Fuel Oil System / Main Fuel Storage Tanks / Bldgs. 39, 41, 80, 82, 180 (GEN-1), 180 (GEN-2) | Monthly PM Service | ||||||||||||||
| (Test Kits & Analysis - As Requested) | 6 | 12 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Semi-Annual PM Service | |||||||||||||||
| (As Needed and Requested by Facility) | 6 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Page 4: Subtotal Bid for Preventive Maintenance Tasks ($) | $0.00 | ||||||||||||||
| Page 5: Time and Material Rates | |||||||||||||||
| With respect to labor and material for repairs not covered under the routine maintenance (including emergency service), provide labor rate quote. If on-site emergency service is requested by the FACILITY, a CONTRACTOR Service Technician shall arrive on-site within two (2) hours of the FACILITY's request for an on-site CONTRACTOR Technician. Prior FACILITY approval is required for all repairs. Material markup will be fixed at 10%. Shipping costs are not to be included in the material markup. There is no reimbursement for travel time and/or travel expenses including mileage and fuel costs. | |||||||||||||||
| Straight Time is defined as an eight (8) hour day Monday thru Friday. Overtime includes all other times except hours/days indicated as Straight Time, i.e.: NY State Holidays, weekends, etc. | |||||||||||||||
| Directions: 1) Insert the Hourly Labor Rate in the Unit Cost ($) column for Straight Time, Overtime, and Training. Do not enter any pricing for the Material Allowance; 2) The Annual Cost for the Contract Year, which is equal to the Estimated Service Frequency per Year x Unit Cost is calculated automatically; 3) The Total Amount (Years 1 – 5) for Straight Time, Overtime, and Training for each Contract Year (1 through 5) is calculated automatically; 4) The Time & Material Allowance Subtotal which is equal to the sum of the Total Amount (Years 1 – 5) column (Total Material Allowance + Total Straight Time + Total Overtime + Total Training) is calculated automatically. | |||||||||||||||
| The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. Please be advised that only actual services performed may be invoiced at the Unit Costs quoted as per Appendix C of the contract. Bidders are bound by the Unit Costs provided and cannot be changed after the Bid Opening. | |||||||||||||||
| Item | Bid Unit | Est. Freq. Per Year | Year 1 | ||||||||||||
| Unit Cost ($) | Year 1 | ||||||||||||||
| Annual Cost ($) | Year 2 | ||||||||||||||
| Unit Cost ($) | Year 2 | ||||||||||||||
| Annual Cost ($) | Year 3 | ||||||||||||||
| Unit Cost ($) | Year 3 | ||||||||||||||
| Annual Cost ($) | Year 4 | ||||||||||||||
| Unit Cost ($) | Year 4 | ||||||||||||||
| Annual Cost ($) | Year 5 | ||||||||||||||
| Unit Cost ($) | Year 5 | ||||||||||||||
| Annual Cost ($) | Total Amount |
(Years 1-5)
| Material Allowance | LOT | 1 | $20,000.00 | $20,000.00 | $20,000.00 | $20,000.00 | $20,000.00 | $20,000.00 | $20,000.00 | $20,000.00 | $20,000.00 | $20,000.00 | $100,000.00 |
| Technician Straight Time | HRS. | 100 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Technician Overtime | HRS. | 16 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Training Rate | HRS. | 8 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Page 5: Time and Material Allowance Subtotal ($) | $100,000.00 | ||||||||||||
| Note: The material allowance and the number of straight time, overtime and training hours are estimated and are only used for purposes of determining the lowest responsible bidder and an estimated contract total cost. Payment will only be made on the actual number of hours for repairs and the cost of materials used. | |||||||||||||
| Page 6: Bid Totals | |||||||||||||
| Directions: When finished, be sure to sign and date the bottom of the Bid Totals sheet. Only the signed original Bid Quote Sheet can be submitted with the proposal. | |||||||||||||
| Preventive Maintenance Task Subtotal (Page 1) | $0.00 | ||||||||||||
| Preventive Maintenance Task Subtotal (Page 2) | $0.00 | ||||||||||||
| Preventive Maintenance Task Subtotal (Page 3) | $0.00 | ||||||||||||
| Preventive Maintenance Task Subtotal (Page 4) | $0.00 | ||||||||||||
| Time and Material Allowance Subtotal (Page 5) | $100,000.00 | ||||||||||||
| TOTAL BID | $100,000.00 |
| When applicable, | |
| -The bidder’s signature below attests that they have reviewed the prevailing wage rates that apply to this solicitation. | |
| -The bidder’s signature below attests to the receipt and understanding of the questions & answers associated with this solicitation. | |
| -The bidder’s signature below attests that they will inform the OMH in writing of the name(s) of any individual(s) who will provide any service under the resulting contract who has not been off the New York State payroll for at a minimum of two years from the start date of the resulting contract. The bidder must notify the OMH of such individual(s) prior to the start of the contract or prior to that individual(s) providing any service in accordance with resulting contract. | |
| -The bidder’s signature below attests they have reviewed and understand the requirements stated in the IFB (section 17) and the OMH contract boilerplate (Appendix C) regarding the necessity to accept Electronic Payments for all invoices if awarded this contract, and certifies that it has already applied to participate in the State Comptroller’s Electronic Payment system, or will do so within 10 days of receiving notification of contract selection. | |
| -If award is to an individual: | |
| □ | The signature below attests that I have not been on the New York State payroll during the last two years. |
| OR | |
| □ | The signature below attests that I have been on the New York State payroll during the last two years and the N.Y. State Ethics Commission Approval Letter is attached. |
Name of Firm_______________________________________________________ Date _________________________
Authorized Representative (Print):_____________________________________ Authorized Signature________________________________________
&"Arial,Bold"ATTACHMENT D - BID QUOTE SHEET
CENTRAL NEW YORK PSYCHIATRIC CENTER #OMH01-C202967-3650270
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