Preventive Maintenance of Building Management System (BMS)
Closed State & local contract opportunity Posted
- Solicitation number
- 2135695
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Points of contact
-
- Nate Wise nate.wise@omh.ny.gov (518) 473-2258
- Andrew Alliger andrew.alliger@omh.ny.gov (518) 549-5272
Updated .
About this opportunity
The New York State Office of Mental Health and Mid-Hudson Forensic Psychiatric Center are requesting bids on preventive maintenance of a Building Management System (BMS) at Mid-Hudson Forensic Psychiatric Center in New Hampton, New York, via IFB, with bids due July 21, 2026, and a mandatory site visit on June 29, 2026.
A mandatory site visit is the critical gate: vendors must register by June 28, 2026 at 3:00 PM EST using the Site Visit Registration Form. The site visit occurs June 29, 2026 at 9:00 AM EST at the facility's main entrance. Questions from site-visit attendees are due July 7, 2026 at 3:00 PM EST; Q&As will be posted by July 14, 2026. Addendum #1, posted June 29, 2026, establishes MWBE participation goals at 0% for minority-owned and women-owned business enterprises based on current availability of qualified firms, though contractors must document good faith efforts to provide meaningful participation by MWBEs as subcontractors or suppliers, with payment potentially withheld pending receipt of required MWBE documentation. No SVDOB participation goals apply.
The scope includes quarterly, semi-annual, and annual preventive maintenance tasks performed by BMS Automation Specialists and BMS Mechanical Technicians, plus corrective maintenance and emergency on-site service with a two-hour response requirement subject to facility approval. The Program Work Plan with detailed maintenance tasks, equipment list, and schedule matrix is in Appendix D of the contract boilerplate. Bidders must provide unit costs for all preventive maintenance tasks and hourly labor rates for straight time, overtime, and training. A material allowance of $10,000 per year is established with a fixed 10% markup; no reimbursement for travel time or expenses.
The contract term is five years, running September 1, 2026 through August 31, 2031, with pricing fixed for the entire period and no escalation allowed. Bidders must have at least three years of experience in the required service. New York State Department of Labor prevailing wage rates apply. Vendors must submit the Bid Quote Sheet in Excel format with no blank entries. Award goes to the responsible and responsive bidder with the lowest total bid amount meeting all mandatory requirements. The New York State Procurement Lobbying Act restricts bidder communications to the designated sole point of contact.
Opportunity text
The NYS Office of Mental Health and Mid-Hudson Forensic Psychiatric Center are seeking to procure, through an Invitation for Bid (IFB), a Contractor to provide Preventive Maintenance of Building Management System (BMS) at Mid-Hudson Forensic Psychiatric Center located at 2834 Route 17-M, New Hampton, NY 10958 The Program Work Plan with Preventative Maintenance Tasks, Equipment List, Schedule Matrix, etc. is located in Appendix D of the Contract Boilerplate. Interested Vendors should review the Contract Boilerplate and IFB document for further information. Included with these documents is a Bid Quote Sheet in Excel format that should be used to submit your bid. A Mandatory site visit will be held on Monday, June 29, 2026, at 9:00 AM EST. Interested bidders are to sign in at the main entrance. Site visit registration can be accomplished by completing and sending the Site Visit Registration Form (Attachment B of the IFB) no later than June 28, 2026, by 3:00 PM EST. Questions from bidders attending the site visit are to be submitted by July 7, by 3:00 PM EST per the instructions in the IFB. Questions and Answers will be sent to all bidders attending the site visit, as well as posted to this ad, by July 14. Bids are due no later than 3:00 PM EST on July 21, 2026. Please check the Contract Reporter website frequently for updates. Any documentation regarding this procurement will be posted. There are no Minority and Women Business Enterprises (MWBE) Participation Goals for this contract. There are no Service-Disabled Veteran Owned Businesses (SVDOB) Participation Goals for this contract. New York State Department of Labor Prevailing Wage Rates apply to this contract. "Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication. The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement" Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Airlogix, Johnson Controls, inc. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 0.00% WBE Goal: 0.00%
Files
| File | Type | Posted |
|---|---|---|
| C203075 - BP Final 6.1.26.pdf | ||
| C203075 - IFB Final 6.1.26.pdf | ||
| C203075 - Q&A Memo.pdf | ||
| IFB Addendum C203075 - Addendum #1 6.29.26.pdf | ||
| BMS #C203075 (Bldg. 45) Bid Quote Sheet.xlsx | XLSX spreadsheet |
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