Postsecondary Enrollment Data

Boston Public Schools is requesting proposals for active enrollment rosters tracking BPS graduates currently and previously enrolled in postsecondary programming, with proposals due October 23, 2026 at 12:00 PM Eastern Time and questions due October 2, 2026. The Boston Jobs, Living Wage, and Prevailing Wage Ordinance applies: covered vendors with 25 or more company-wide full-time equivalent employees must pay a minimum of $19.36 per hour (effective July 1, 2026) to all employees working on the contract.

The scope requires collection and delivery of student-, school-, and district-level reports through portal downloads and periodic file sharing covering postsecondary enrollment, persistence, and graduation status for BPS graduates over at least the previous eight school years. Vendors must track 19 specified data fields including BPS ID, student names, college information, enrollment dates, graduation status, degree titles, and majors. The city has provided enrollment data for 40 BPS schools serving grades 9–12 across three school years (SY23-24 through SY25-26), with school enrollments ranging from 11 to 1,611 students, to inform pricing estimates. Vendors must demonstrate expertise in providing postsecondary enrollment data to large, urban school districts.

The estimated contract term is three years, running from execution through June 30, 2029, with an estimated start date of November 1, 2026. Vendors may propose pricing on a per-school basis or per-student basis, or submit alternative pricing models. Required insurance includes Commercial General Liability ($1 million per occurrence), Workers' Compensation, Automobile Liability, Umbrella Liability, Technology Errors & Omissions/Cyber Liability ($1 million), Third Party Crime/Employee Dishonesty ($1 million), and Professional Services ($2 million). Vendors must submit bids electronically through Boston's Supplier Portal or by sealed mail to 2300 Washington Street, Roxbury, MA 02119. All proposals must include an executive summary, scope response, quality requirements checklist, insurance documentation, non-collusion and tax compliance forms, and completed pricing sheet in Excel format.