Portable courtroom microphone sets

The South Carolina Judicial Branch is requesting bids on portable courtroom microphone sets under IFB, with bids due September 24, 2026 at 11:00 a.m. ET, and questions and substitution requests due September 16 at 3:00 p.m. ET. Award will be made to up to three lowest responsive and responsible bidders; SCJB reserves the right to award fewer than three vendors and makes no guarantee of minimum purchase quantities. Vendors may claim South Carolina Resident Vendor Preference, South Carolina End-Product Preference, or US End-Product Preference where applicable.

The scope comprises complete portable courtroom microphone kits with 28 specified components: microphone mixer, conference microphones, sound card, cables, headphones, external monitor, webcam with tripod, USB hubs and extenders, power strip, rolling backpack, travel cases, and file bags. The solicitation is structured as Brand Name or Equal, permitting vendors to offer specified products or propose acceptable alternatives with prior written approval from the Procurement Officer. Vendors must provide a single line-item price for the complete kit and individual unit prices for each component to establish pricing for future replacement or spare parts purchasing; only the complete-kit price will be evaluated for award.

All pricing must be fixed for the five-year contract duration and include shipping, freight, handling, and delivery charges. Delivery must occur within seven calendar days of purchase order receipt, and all items must be new. The SCJB anticipates ordering approximately 20 complete kits upon contract award. The contract includes an initial one-year term with four optional one-year renewal periods, extending through October 7, 2031. Award notification is scheduled for September 28, 2026, and the contract will commence on October 8, 2026. No pre-bid conference or site visit is required.