PMAA-2016-SEPT-Excavator

The State of Colorado, Department of Natural Resources, Division of Parks and Wildlife, is procuring one new steel tracked excavator meeting or exceeding the specifications of a 2015 John Deere 130G or comparable equivalent model for delivery to the Colorado Parks and Wildlife Pueblo Fish Hatchery located at 500 Reservoir Road, Pueblo, Colorado 81005. The excavator must be equipped with a 97 HP engine with block heater, automatic reversing cooling fan, auxiliary high-flow hydraulic systems, one-piece boom with cylinders, 8'3" arm with bucket cylinder linkage, standard mechanical seat, vandal cover kits, ether start aid, 28" x 8'10" backfill blade, 30" heavy duty plate lip bucket with teeth, hydraulic quick coupler, hydraulic thumb, JDLink system, English decals, and operator's manual, with a required service center located within 100 miles of the Pueblo Hatchery. Bidders must submit the Specification Table, Bid Pricing Sheet with warranty information, and Vendor Information Sheet as mandatory components for bid responsiveness, and must provide unit pricing for the new excavator along with separate allowances for trade-in values for a 1989 John Deere 690DLC tracked excavator with hydraulic thumb (6,868 hours) and a 1995 excavator hydraulic thumb. Trade-in viewing was conducted on December 22, 2015, from 10:00 a.m. to 12:00 p.m. MST, with bids due by January 4, 2016, at 11:00 a.m. MST and award expected by January 11, 2016; all bids must be received at the Procurement Office, 1313 Sherman Street, Denver, Colorado 80203, with submission methods including the Colorado Vendor Self-Service website, email, USPS, courier services, or hand delivery. Vendors must confirm acceptance of Colorado Purchase Order Terms and Conditions, which establish a payment timeline of 45 days from receipt of acceptable products and correct invoice, with interest accruing on unpaid balances per Colorado Revised Statutes Section 24-30-202(24), and must maintain specified insurance coverage and comply with federal and state employment laws, including E-Verify verification and citizenship or lawful presence requirements.

The procurement documents do not identify any specific set-aside designations or restrictions on the types of organizations eligible to respond, nor do they reference disadvantaged enterprise preferences or incumbent vendor restrictions. The trade-in equipment available for credit includes a 1989 John Deere 690DLC tracked excavator with hydraulic thumb (6,868 hours) and a 1995 excavator hydraulic thumb, with preliminary assessment indicating potential mechanical issues, including an estimated $23,000 to $25,000 repair requirement for a failed swing bearing. The State of Colorado will not pay for shipping or freight, and all costs including delivery, trade-in values, and discounts must be incorporated into the final bid price. Vendors must indicate warranty time period and coverage details on the pricing sheet, and the procurement documents do not specify a total contract award value or budget range. The State of Colorado Purchase Order Terms and Conditions, effective January 1, 2009, establish that all financial obligations are contingent upon appropriation and availability of funds in the applicable fiscal year, and the State reserves the right to terminate the purchase order for cause, in the public interest, or prior to shipment.