DQ1 2016_0797 John Deere 130G Excavator (Or Comparable).pdf

State of Colorado Documented Quote

Page 1 of 9 DQ1 2016*0797

DQ1 2016*0797

BIDS DUE: January 4, 2015 @ 11:00 AM (MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

ISSUING OFFICE

This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Raven Lopez, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4611 or emailed to:

Email: dnr_cpw_bids@state.co.us

PURPOSE

The Colorado Parks & Wildlife (CPW) Southeast Region Heavy Equipment Program is seeking bids for a new steel tracked excavator which meets or exceeds the specifications and warranties for a standard equipped 2015 John Deere 130G . The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for one (1) John Deere 130G (Or Comparable) .

The equipment specified in this bid is BRAND NAME or fully equivalent. The brand name specified is provided as a reference for the purpose of indicating standards of the features, quality, and performance requirements. Bidders are responsible for addressing equivalency issues with their bids.

Information to address equivalency of substitutes products being bid must include published information, such as brochures, descriptions, or other information made available in the general course of the vendor's business, that demonstrates: equivalent functionality in terms of significant (or other specified, e.g. form, fit, or function) performance characteristics; similar duration and scope of warranty protections; comparable experience with the same, similar, or predecessor product line; and an adequate period (or minimum period specified in the solicitation) of customer support experience to demonstrate a comparable acceptable level and availability of customer support.

It is not the intent of Colorado Parks and Wildlife to make multiple awards to different vendors on this solicitation.

The equipment proposed by bidders must meet all specifications listed.

file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

Page 2 of 9 DQ1 2016*0797

SPECIFICATIONS

**This solicitation is for new equipment only**

Model Description John Deere 130G (or Comparable)

Quantity 1

Engine 97 HP

Engine Block Heater

Automatic Reversing Cooling Fan

Hydraulic System Auxiliary high-flow hydraulic Lines

Control solenoids for 2-way auxiliary hydraulics for either right or left-hand control handle

Hydraulic filter restriction indicator kit

Cylinders One piece boom with arm cylinder and plumbing

8'3" arm with bucket cylinder and linkage

Operator’s Station Standard mechanical seat

Vandal cover kits

Ether start aid

Front Attachments 28" x 8'10" backfill blade provided/installed

30" heavy duty plate lip bucket with teeth

Hydraulic quick coupler provided/installed Hydraulic thumb provided/installed

Accessories JDLink

English Decals

Operator’s Manual

Service Center Service Center must be located 100 miles from the Pueblo Hatchery

Page 3 of 9 DQ1 2016*0797

TRADE-IN INFORMATION

Buyer is seeking trade in value for an operational (needs repairs) steel tracked 1989 John Deere 690DLC with hydraulic thumb with 6868 hours (as of 11/9/15). Please see additional trade-in information and point of contact for viewing the trade-in below.

TRADE-IN #1:

Make: John Deere

Model: Tracked Excavator - Model # 690DLC

Year: 1989

Viewing Date December 22, 2015

Viewing Time 10am – Noon MST

Point of Contact on Site for Trade-In: Rick Ludwig CPW Heavy Equipment Operator Phone: (719)337.2606

Address of Trade-In Location: Colorado Parks and Wildlife Pueblo Fish Hatchery 500 Reservoir Road Pueblo, CO 81005

TRADE-IN #2:

Make: John Deere

Model: Excavator Hydraulic Thumb - Model # N/A

Year: 1995

Viewing Date December 22, 2015

Viewing Time 10am – Noon MST

Point of Contact on Site Rick Ludwig CPW Heavy Equipment Operator Phone: (719)337.2606

Address of Trade-In Location: Colorado Parks and Wildlife Pueblo Fish Hatchery

*See Photograph of Trade-In Listed Below*

Page 4 of 9 DQ1 2016*0797

1989 Tracked Excavator - Model # 690DLC (including an Excavator Hydraulic Thumb) for Trade-In

Page 5 of 9 DQ1 2016*0797

DELIVERY

One (1) John Deere 130G (Or Comparable) must be delivered to the address listed below:

Colorado Parks and Wildlife Pueblo Fish Hatchery

Delivery must be made on or before April 1, 2016.

INQUIRIES

Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline.

Questions must be submitted in writing to:

Raven Lopez Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is through ColoradoVSS website (see below) or via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted to VSS by the deadline stated in the Solicitation Schedule

QUESTIONS ABOUT THE DOCUMENTED QUOTE

All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

SOLICITATION SCHEDULE

Bid Posted December 16, 2015

Trade-In Viewing December 22, 2015

Written Inquiry Deadline December 28 , 2015 at 4:00 pm MST

Answers to Written Solicitation Questions to be posted on VSS

December 29, 2015 no later than 5:00 pm (MST)

Bid Closes January 4, 2015 at 11:00 am MST

Bid Award Expected by January 11, 2016

ColoradoVSS WEBSITE This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss

Page 6 of 9 DQ1 2016*0797

VENDOR REQUIREMENTS

It is recommended that Vendors register on the Vendor Self-Service (VSS) website. Vendors will receive email notifications about current bid opportunities with the State of Colorado.

VSS and its registration information can be found at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

When submitting a response via VSS, take into consideration that the registration process for VSS may take some time, so please plan accordingly.

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

COLORADO PURCHASE ORDER

A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.

HOW TO SUBMIT A BID RESPONSE

All vendors wishing to submit a bid response for this Documented Quote Solicitation must submit their proposal which must include the following:

1) The Specification Table (Page 7)

2) The Bid Pricing Sheet (including Warranty Information) (Page 8) and;

3) The Vendor Information Sheet (Page 9) by one of the following methods:

Via VSS (Vendor Self-Service - see registration information above).

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services

Personal delivery (hand delivered) to: Colorado Parks and Wildlife, Procurement Office, Attn: DQ1 2016*0797, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1, #2 and #3 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid but cannot replace or be provided in lieu of items #1, #2 and #3 above.

PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS

ATTACHMENTS:

Colorado Purchase Order Terms and Conditions

W-9 Form (Required if vendor is not registered in VSS) https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService mailto:DNR_CPW_Bids@state.co.us

Page 7 of 9 DQ1 2016*0797

SUBMITTAL

SPECIFICATIONS

**This solicitation is for new equipment only**

Model Description

John Deere 130G (or Comparable)

Vendor Specifications – REQUIRED!

Does your bid item meet or exceed the published specs?

Yes No If No, Identify your bid item specifications

Quantity 1 Engine 97 HP

Engine Block Heater Automatic Reversing Cooling Fan

Hydraulic System Auxiliary high-flow hydraulic Lines

Control solenoids for 2-way auxiliary hydraulics for either right or left-hand control handle

Hydraulic filter restriction indicator kit

Cylinders One piece boom with arm cylinder and plumbing

8'3" arm with bucket cylinder and linkage

Operator’s Station Standard mechanical seat Vandal cover kits Ether start aid

Front Attachments

28" x 8'10" backfill blade provided/installed

30" heavy duty plate lip bucket with teeth

Hydraulic quick coupler

Hydraulic thumb

Accessories JDLink English Decals Operator’s Manual

Service Center Service Center must be located 100 miles from the Pueblo Hatchery

Page 8 of 9 DQ1 2016*0797

PRICING

Item Quantity Price (Per Item) One (1) John Deere 130G (or Comparable)

1 $

Amount Allowed for Trade-In of (1) 1989 Tracked Excavator - Model # 690DLC

1 $

Amount Allowed for Trade-In of (1) 1995 Excavator Hydraulic Thumb

1 $

Total Price $

WARRANTY

Warranty Time Period

What does the warranty cover?

Page 9 of 9 DQ1 2016*0797

VENDOR INFORMATION

Delivery Date

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have you included a Current W-9 (if applicable)? Yes No

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. The State of Colorado will NOT pay for shipping and/or freight.