Santoro Hall Roof Replacement, IFB 242-B4242-003, Christopher Newport University

Christopher Newport University is seeking sealed bids for the Santoro Hall Roof Replacement project (IFB 242-B4242-003) located in Newport News, Virginia. The procurement involves comprehensive roof replacement for a single-story wood-constructed World War II-era dining facility, with a total roof area of 24,077 square feet. The project requires complete demolition and removal of the existing ballasted EPDM roof system, installation of a new 4-ply modified bitumen roof system, and associated improvements including a new roof hatch with railing system, enlarged overflow roof drain scuppers, and roof walk pads. Mandatory requirements include a 20-year no-dollar-limit warranty with 90-mph wind coverage and a two-year workmanship guarantee. Bidders must be registered vendors in Virginia's eVA system and comply with Virginia Code Section 54.1-1103. A mandatory pre-bid conference will be held on February 26, 2025, at 10:00 AM in the Santoro Hall Lobby, with pre-bid questions due by March 10, 2025. Sealed bids are due by 2:00 PM on March 24, 2025, with a public bid opening scheduled for March 25, 2025, via teleconference.

The project requires a 5% bid bond for bids exceeding $500,000 and mandates performance and payment bonds for 100% of the contract value. Contractors must maintain comprehensive liability insurance and provide proof of manufacturer approval and certification for roofing installation. While no specific set-aside designations were explicitly mentioned, the project requires a full-time certified Responsible Land Disturber and compliance with Virginia HFC regulations regarding insulation materials. The contractor must coordinate with ongoing building operations, as the facility will remain occupied during construction, and provide floor protection and maintain safe building egress. Although specific budget ranges were not detailed, the project involves substantial roofing work with base and additive bid items. The Owner will provide a full-time roof inspector during installation and require an independent roof survey inspection prior to substantial completion. The project timeline requires Substantial Completion by July 18, 2025, with Final Completion within 30 days thereafter.