PAVEMENT DATA COLLECTION

The South Carolina Department of Transportation (SCDOT) is seeking professional pavement data collection services for Interstate, US, SC, and Secondary routes across the state, with the primary objective of collecting and processing comprehensive pavement condition data. The solicitation requires contractors to gather detailed information including International Roughness Index (IRI), rutting, distress measurements, and forward digital imagery, adhering to AASHTO, ASTM, and FHWA standards. The contract period spans from July 1, 2023, through June 30, 2028, with initial data collection commencing in 2023 and continuing each January thereafter. The scope encompasses approximately 38,290 centerline miles of pavement data, to be delivered by district with a final submission deadline of August 31, 2023. Contractors must provide Quality Assurance/Quality Control plans, profiler certifications, bi-weekly and final reports with year-over-year comparative analysis, and technical support. The pre-proposal conference was held on April 17, 2023, at SCDOT headquarters, with questions due by April 18, 2023, and proposals required by May 18, 2023, at 2:30 PM through the online procurement portal. Proposals will be evaluated based on factors outlined in Section VI of the RFP, with award notification anticipated on June 30, 2023.

The solicitation does not indicate specific set-aside designations or restrictions on responding organizations, though vendors must be registered as South Carolina vendors prior to submission. The contract allows for various organizational structures, including sole proprietorships, partnerships, corporate entities, and government entities. No incumbent vendor information is provided in the documentation. The procurement requires compatibility with Stantec's Highway Pavement Management Application (HPMA) and mandates data formatting in a relational database structure. While specific budget ranges are not explicitly stated, the attached pricing schedule (Attachment G) provides a comprehensive fee structure with differentiated rates based on road system type and mileage thresholds. The pricing varies significantly across road classifications, from lower rates for secondary roads to higher rates for interstate and primary road segments. Contractors will be compensated through a milestone-based payment structure, with payments calculated at 30% upon data verification, 40% upon data delivery, and 30% following SCDOT review and approval, providing a predictable cash flow mechanism throughout the contract performance period.