TRAFFIC DATA COLLECTION SERVICES

The South Carolina Department of Transportation (SCDOT) has issued a Request for Proposal (RFP) for comprehensive Traffic Data Collection Services to be performed statewide, targeting approximately 10,780 count locations annually across all 46 South Carolina counties. The procurement seeks a contractor to collect, process, upload, and report traffic data using various methodologies, including 6,200 48-hour non-Interstate classification counts, 1,500 24-hour ramp volume counts, 60 24-hour Interstate directional volume counts, 20 48-hour Interstate directional classification counts, and 3,000 24-hour non-directional volume counts. Contractors must provide GPS coordinates, geo-tagged photographs, weekly status reports, and comply with the 2016 Traffic Monitoring Guide and 2009 Manual of Uniform Traffic Control Devices. The evaluation criteria will be weighted 75 percent for the technical proposal and 25 percent for the price proposal, with the contract awarded to the highest-ranked responsive and responsible offeror. The solicitation was initially opened on December 14, 2022, with questions due by November 18, 2022, at 5:00 PM, and the anticipated award date was February 8, 2023. The contract term spans five years, from April 11, 2023, through April 10, 2028, with an initial one-year term and four potential one-year renewals.

No specific set-aside designations or restrictions for disadvantaged enterprises were noted in the solicitation documents. The contract was ultimately awarded to Southern Traffic Services Inc., located in Gulf Breeze, Florida, with a total potential contract value of $8,145,250.00. Contractor personnel must be located within a one-day driving distance (approximately 450 miles) of Columbia, South Carolina, and must provide software for reading raw data files with proper licensing. The contractor is required to deliver on-site training to approximately eight SCDOT personnel and implement comprehensive quality control procedures. Insurance requirements include Commercial General Liability of $1,000,000 per occurrence, Auto Liability of $1,000,000, Worker's Compensation with statutory limits, and Information Security and Privacy Insurance of $5,000,000 per occurrence and $10,000,000 aggregate. Contractors must be registered in the South Carolina state vendor system and are prohibited from incurring costs or performing work prior to receiving a purchase order from the using governmental unit.