Palmetto procedure-pathway verification

The South Carolina Department of Education (SCDE) has issued a Request for Proposal (RFP) for a Palmetto Procedure-Pathway Verification system, seeking an automated, cloud-based solution to track academic progress for ninth through twelfth grade students across the state, with a specific focus on Richland County. The solution must integrate with school and district Student Information Systems, particularly PowerSchool and Enrich, to monitor student pathways, detect violations of state grading policies, and provide comprehensive compliance auditing. Vendors must demonstrate a base software solution that has been implemented in a public school district, public charter high school, or nonpublic high school for at least five years. The evaluation process will be conducted in two phases: Phase I will assess technical proposal quality, organizational qualifications, personnel, pricing, and risk (50 total points), followed by Phase II demonstrations for responsive offerors (100 points). Key submission deadlines included questions due by 11:00 AM on October 16, 2023, and proposals due by 11:00 AM on October 31, 2023. The contract is anticipated to be awarded on December 20, 2023, with an initial term from January 2, 2024, to January 1, 2027, and includes provisions for automatic one-year renewals.

The solicitation does not specify specific set-aside designations or restrictions on respondent types. The successful vendor must provide Errors and Omissions insurance with limits of $5,000,000 per occurrence and $10,000,000 aggregate, and comply with South Carolina data security and privacy regulations. The procurement will integrate with existing educational infrastructure, requiring compatibility with PowerSchool and Enrich systems and the ability to track various academic data points including attendance, demographics, grades, scheduling, and standardized test scores. The Notice of Award, issued on February 7, 2024, indicates that Mesa Cloud, Inc. from Boston, MA, was selected as the contract recipient. The total potential contract value is $1,958,750, covering the initial three-year performance period. The solution must support implementation at the state level, with individual school districts implementing on mutually agreed timelines, and provide comprehensive training, ongoing user support, and system updates across all participating districts.