Overhead Ceiling Fans - DMA

The Louisiana Office of State Procurement, acting on behalf of the Louisiana Department of Military Affairs, is soliciting competitive bids for the supply and installation of three High Volume Low Speed (HVLS) industrial ceiling fans at Field Maintenance Shop #8 located at 8130 Innovation Park Drive in Baton Rouge, Louisiana. The project requires contractors to furnish all labor, materials, equipment, tools, supervision, and services necessary to procure and install 18-foot diameter HVLS fans with 400-480V, 3-phase electrical service capabilities. Deliverables include site verification, mounting and structural work, electrical connections, controls configuration, commissioning, debris removal, operational demonstrations, and provision of as-built documentation, manuals, warranty documents, and maintenance instructions. The contractor must comply with the National Electrical Code, manufacturer specifications, and multiple regulatory standards including OSHA requirements and applicable state and local safety regulations. A mandatory jobsite visit is required prior to bid submission, with vendors instructed to contact Thomas Breaux at (337) 678-9597 to schedule an inspection; completion of Attachment B (Jobsite Verification Form) or a signed agency letter confirming the site visit must accompany the bid submission. The bid opening is scheduled for April 29, 2026 at 10:00 AM Central Time at the Office of State Procurement, 1201 North Third Street, Suite 2-160, Baton Rouge, Louisiana 70802, with a deadline for written inquiries by April 15, 2026 and written responses due by April 22, 2026. Bidders must be registered in the LaGov vendor system, submit bids on state standard forms, and include a contractors' license number in appropriate classifications on the bid envelope for projects valued at $50,000 or more; bids must remain firm for a minimum of 30 days and include F.O.B. delivery to the destination.

The solicitation does not identify any set-aside designations, disadvantaged enterprise requirements, or restrictions limiting organizational eligibility to respond. No incumbent vendors or current contractors are listed in the available documentation. For contracts valued at $50,000 or above, bid security equal to five percent of the total bid amount is required, payable to "State of Louisiana - Department of Military Affairs." Upon contract award, the successful contractor must execute both a Performance Bond and Labor and Materials Payment Bond, each equal to 100 percent of the contract amount within 10 calendar days of notice. Insurance requirements include Workers' Compensation, Commercial General Liability with minimum limits based on project value, Automobile Liability with combined single limits of $1,000,000, Builder's Risk equal to the contract amount, and flood coverage for first floor and below at 10 percent of total contract cost, all from companies with A.M. Best ratings of A-:VI or higher. The contractor must record the executed contract and bonds with the appropriate parish Clerk of Court and provide a Certificate of Recordation before invoicing commences. Progress payments of 90 percent of documented labor and materials are made monthly, with final payment of 10 percent made 45 days after acceptance and lien certification; liquidated damages of $100 per day apply for delays beyond the established completion date.