Attachment C - Specifications - Pages 1-4.docx

Attachment C – Specifications RFx 3000026046

**If bidding other than specified, please provide manufacturer’s specs for “or equal” items. **

Scope of Work:

The Contractor shall furnish all labor, materials, equipment, tools, supervision, and services necessary to supply and install three High Volume Low Speed (HVLS) industrial ceiling fans for the Department of Military Affairs (DMA).

Location:

Field Maintenance Shop #8 8130 Innovation Park Drive Baton Rouge, LA 70820

DMA Contact:

Thomas Breaux, (337) 678-9597, thomas.l.breaux.nfg@army.mil

Specification:

The Contractor shall perform the following:

· Procured HVLS fans shall meet or exceed the following minimum characteristics:

· Fan Diameter: 18 feet

· Power Requirements: 400–480V, 3‑phase

· Airflow Performance: Powerfoil X4 or Equal

Specify Brand/Model Bidding: _________________

· Motor and Drive: Industrial‑grade, energy‑efficient motor suitable for continuous operation

· Controls: Digital controller capable of variable speed adjustment and integration with facility electrical systems

· Construction: Heavy‑duty materials suitable for industrial environments

· Safety Features: Redundant safety cables, hub retention systems, and compliance with applicable safety standards

· Installation Requirements

· Site Verification: The Contractor shall inspect mounting locations, structural supports, and clearances. The Contractor shall verify electrical service availability and compatibility with fan requirements.

· Mounting and Structural Work: The Contractor shall install all required mounting hardware, extension tubes, brackets, and safety systems. The Contractor shall ensure all structural attachments meet manufacturer and code requirements.

· Electrical Work: The Contractor shall connect fans to existing electrical infrastructure where feasible. The Contractor shall provide all wiring, conduit, breakers, disconnects, and terminations required for complete and safe installation. The Contractor shall ensure compliance with NEC and manufacturer specifications.

· Controls and Commissioning: The Contractor shall install and configure fan controllers. The Contractor shall test all fans for proper operation, speed control, vibration, and safety systems. The Contractor shall provide operational demonstration to the Agency personnel.

· Cleanup and Turnover

· The Contractor shall remove all installation debris and restore work areas to clean condition.

· The Contractor shall provide the Agency with all manuals, warranty documents, and maintenance instructions.

· The Contractor shall deliver final as‑built documentation reflecting installation details.

Terms and Conditions:

· The Contractor shall include manufacturer data sheets, installation requirements, warranty documentation, and electrical specifications.

· The Contractor shall coordinate delivery schedules with the Agency to avoid operational disruptions.

· The Contractor shall submit all fire marshal and LDEQ paperwork for the scope of work for the project.

· The Contractor shall be responsible for providing any lifting capability to complete all new installations and repairs.

· The Contractor shall ensure all work is completed to the following regulations and industry standards applicable to above ground storage tank systems: 40 CFR 112, STI SP001, STI R893, NFPA 30, UL-142 and UL-2085.

· The Contractor shall be responsible for reviewing and verifying specifications.

· The Contractor shall be responsible for field verifying all dimensions and existing site conditions of work to be performed.

· The Contractor shall inspect and verify information provided herein on existing materials, fixtures, equipment, etc. is correct and inform Project Manager (PM) of any errors or questions prior to or during pre-construction meeting.

· The Contractor shall make any sensitive items secure at the end of each workday by any means necessary to secure same and by the approval of the unit POC.

· The Contractor shall take all precautions necessary to prevent damages when making repairs. This includes movement and parking of equipment on grass or unimproved areas surrounding the site.

· The Contractor shall call LA 1-Call and all utility companies prior to digging.

· All work must comply with all applicable State and Local Safety and Environmental requirements. Occupational Safety and Health Administration (OSHA), National Electrical Code (NEC), Parish, City and State regulations will be required. The Contractor shall supply all of their employees with PPE.

· The Contractor shall warranty their workmanship, repairs, and installations for a minimum of a 1 year period.

· The Contractor shall be responsible for properly containerizing, removing and disposing of all waste generated while on any LAARNG site during the retrofit and repair process.

· Hours of operation Tuesday - Friday, 7:00 AM to 5:30 PM and closed on all recognized state and federal holidays.

· The Contractor shall contact, prior to mobilization and demobilization, the PM for staging and for satisfactory completion.

· The Contractor shall be responsible to provide storage containers. If an onsite storage area is required, the Contractor shall confirm a storage location for any materials, fixtures, equipment, trailers, etc. stored on site during the term length of the contract. The location will be approved by the PM during the pre-construction meeting.

· The Contractor shall provide a construction work schedule (Gnant like) 48 hours prior to start of work detailing each task of work.

· The Contractor shall provide a detailed schedule of values for approval prior to beginning work and shall invoice for the completed work using the approved schedule of values. It is preferred that invoices for payment of completed work be submitted using the "AIA Application for Payment" or similar detailed format form.

· The PM shall schedule weekly / monthly progress meetings to discuss and review payment applications, current completion status, inspections, potential delays, scheduling conflicts, material delays, etc.

· All specification sheets and submittals must be pre-approved by the PM prior to ordering.