OSR Southern Sludge and Snow Removal Open End

The West Virginia Department of Environmental Protection's Office of Special Reclamation (WVDEP/OSR) is soliciting quotes through a Centralized Request for Quote (CRFQ) to establish a Central Master Agreement for sludge pumping, mechanical sludge removal services, and snow removal services across nine counties in southern West Virginia (Greenbrier, Summers, Raleigh, McDowell, Wyoming, Fayette, Nicholas, Mercer, and Pocahontas counties, plus one site in Webster County). The procurement encompasses 21 line items including heavy equipment with operators such as crawler dozers (Caterpillar D-8N and D-6H models), skid steer loaders with snow blowers and utility buckets, motor graders, hydraulic excavators, pickup trucks, articulated and tandem axle trucks, tractors with lowboys, pressure washers, trash water pumps ranging from 2-inch to 6-inch high head models, laborer services for baffle curtain removal and reinstallation, and incidental stone materials. Equipment services are quoted on an hourly basis with quantities ranging from 40 to 500 hours depending on the item, while storage fees are assessed monthly for up to five months and incidental stone materials are priced per ton. Vendors must provide all equipment with qualified operators and are responsible for all mobilization, demobilization, setup, breakdown, fueling, and maintenance costs as part of their quoted rates; additionally, vendors must maintain equipment in operable and readily available condition for concurrent or consecutive project deployment. A mandatory pre-bid meeting is required, with vendor questions due by October 24, 2025, at 4:00 PM ET and bids due by November 4, 2025, at 1:30 PM ET. Award will be made to the vendor providing the lowest overall total cost meeting all specifications, with an initial contract term of one year plus three optional one-year renewals.

The solicitation documents do not identify any set-asides for disadvantaged enterprises, minority-owned businesses, women-owned businesses, or other restricted categories, suggesting this is open to all qualified vendors. No incumbent contractors or current service providers are listed in the available documentation. Work must be performed Monday through Friday between 7:00 AM and 7:00 PM on non-holiday workdays, with services to commence within seven days of Notice to Proceed issuance; snow removal equipment faces liquidated damages of $250 per day if mobilization exceeds the requested date. No separate payment will be made for travel, mileage, or travel time, and all such costs must be incorporated into quoted hourly rates. The WVDEP/OSR assumes no responsibility for equipment damage during on-site storage resulting from vandalism, acts of God, or other events. The specific budget or award value is not disclosed in the available solicitation documents, though the open-ended nature of the master agreement indicates funding will be distributed across multiple task orders as work is required by the state agency.