Open ended contract for breakaway sign devices

The West Virginia Department of Transportation, Division of Highways is soliciting bids for an open-ended contract to supply reusable small sign support breakaway devices under ARFQ 0803 DOT2700000033, with bids due October 28, 2026 at 10:30 AM ET. Products must be listed on the West Virginia Department of Highways Approved Products List (APL) for Sign Support Accessories and comply with 2023 Standard Specifications and 2026 Supplemental Specifications — a qualification gate that filters bidders to approved manufacturers.

The scope comprises five line items: 240 complete surface-mount breakaway devices, 40 complete soil-mount devices, 40 post receivers, 400 shear bolts, and 300 rubber bushings. All components must be manufactured from aluminum, stainless steel, galvanized steel, or exterior-grade epoxy-coated steel. Breakaway devices must be crashworthy and comply with NCHRP-350 Test Levels I, II, and III. All items reference manufacturer specification model number 55120000.

The contract term runs November 1, 2026 through October 31, 2027, with three successive one-year renewal periods available by mutual written consent. Standard delivery must occur within 22 working days from order receipt, F.O.B. destination at no additional charge. Vendors must carry Commercial General Liability Insurance and Automobile Liability Insurance of at least $1 million per occurrence.

Vendors must be registered with the West Virginia Purchasing Division and comply with Secretary of State, Tax Department, Workers' Compensation, and Unemployment Insurance requirements. Technical questions are due October 21, 2026 at 10:00 AM ET and must be submitted in writing to DOTPROCUREMENTTECHQUES@WV.GOV. Bids are accepted through wvOASIS, hand delivery, mail, or facsimile to (304) 558-0047; email submissions are not accepted. Rebecca D. Plants is the primary buyer contact at (304) 675-0853.