Final_ARFQ_0803_DOT2700000033_1_WV_ARFQ_FORM.PDF
PDF 735 KB Posted
- Attached to
- OPEN ENDED CONTRACT FOR BREAKAWAY SIGN DEVICES
- Solicitation number
- ARFQ 0803 DOT2700000033 1
- Issued by
- Kanawha County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the West Virginia Department of Transportation, Division of Highways, Procurement Division for an open-ended contract to supply reusable small sign support breakaway devices for Division 0085 - Traffic Engineering. The solicitation (ARFQ 0803 DOT2700000033) was issued on October 14, 2026, with bids closing on October 28, 2026, at 10:30 AM ET. The procurement includes five line items with the following quantities: 240 complete reusable breakaway devices for surface mount, 40 complete reusable breakaway devices for soil mount, 40 reusable breakaway device post receivers, 400 reusable breakaway device shear bolts, and 300 reusable breakaway device rubber bushings. All items reference manufacturer specification model number 55120000. The technical questions deadline is October 21, 2026, at 10:00 AM ET. Bids must be submitted through OASIS upload, hand delivery, mail, or fax to (304) 558-0047; email submissions are not accepted. Vendors are required to be registered with the WV State Purchasing Division and compliant with the West Virginia Secretary of State, Tax Department, Worker's Compensation, and Unemployment Insurance.
The solicitation does not specify unit pricing or total contract value in the provided document; vendors must complete the pricing pages for each line item. Products will be shipped to various state agency locations as indicated by individual orders, with invoicing directed to the State of West Virginia. To be awarded the contract, prospective vendors must meet all registration and compliance requirements with multiple state agencies. Questions regarding the solicitation must be submitted in writing to DOTPROCUREMENTTECHQUES@WV.GOV prior to the October 21, 2026, deadline. The bid receiving location is the Procurement Division, Division of Highways, Building 6, Room 340A, 1900 Kanawha Boulevard East, Charleston, West Virginia 25305, with Rebecca D. Plants serving as the primary buyer contact at (304) 675-0853.
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| ARFQ DOT27 33.pdf |
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Text version
Date Printed: Oct 14, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Highways
Proc Folder: 2066475 Reason for Modification:
Doc Description: OPEN ENDED CONTRACT FOR BREAKAWAY SIGN DEVICES
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-10-14 2026-10-28 10:30 ARFQ 0803 DOT2700000033 1
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Rebecca D Plants
(304) 675-0853 rebecca.d.plants@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 14, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
THE WEST VIRGINIA DEPARTMENT OF TRANSPORTATION - PROCUREMENT DIVISION - SOLICITATION OF AN OPEN- END CONTRACT OF REUSABLE SMALL SIGN SUPPORT BREAKAWAY DEVICES FOR DIVISION 0085 - TRAFFIC
ENGINEERING PER THE ATTACHED DOCUMENTS.
QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO
DOTPROCUREMENTTECHQUES@WV.GOV PRIOR TO THE QUESTION PERIOD DEADLINE CONTAINED IN THE
INSTRUCTIONS TO VENDORS SUBMITTING BIDS.
*********NOTICE*********
WE DO NOT ACCEPT EMAIL BIDS
MUST USE ONE OF THE FOLLOWING TO SUBMIT A BID:
* UPLOAD TO OASIS
* HAND DELIVERY
* MAIL IN HARD COPY
* FAX TO (304) 558-0047
MAKE SURE YOU DOWNLOAD ALL INFORMATION - THE COMPLETE SOLICITATION - PRICING PAGES - SIGN THE PAGES
THAT NEED SIGNED
PLEASE NOTE THAT TO BE AWARDED THIS CONTRACT YOU WILL NEED TO BE REGISTERED WITH WV STATE PURCHASING DIVISION, AND COMPLIANT WITH SEVERAL AGENCIES SUCH AS THE WVSOS, TAX DEPARTMENT, WORKER'S COMPENSATION, AND UNEMPLOYMENT INSURANCE.
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
VARIOUS LOCATIONS AS
INDICATED BY ORDER
No City WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
1 COMPLETE REUSABLE BREAKAWAY
DEVICE-SURFACE MOUNT
240.00000 EA
Comm Code Manufacturer Specification Model # 55120000
Extended Description:
COMPLETE REUSABLE BREAKAWAY DEVICE-SURFACE MOUNT
Date Printed: Oct 14, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
2 COMPLETE REUSABLE BREAKAWAY
DEVICE-SOIL MOUNT
40.00000 EA
Comm Code Manufacturer Specification Model # 55120000
Extended Description:
COMPLETE REUSABLE BREAKAWAY DEVICE-SOIL MOUNT
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
3 REUSABLE BREAKAWAY DEVICE-POST
RECEIVER
40.00000 EA
Comm Code Manufacturer Specification Model # 55120000
Extended Description:
REUSABLE BREAKAWAY DEVICE-POST RECEIVER
Date Printed: Oct 14, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
4 REUSABLE BREAKAWAY DEVICE- SHEAR
BOLT
400.00000 EA
Comm Code Manufacturer Specification Model # 55120000
Extended Description:
REUSABLE BREAKAWAY DEVICE- SHEAR BOLT
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
5 REUSABLE BREAKAWAY DEVICE-
RUBBER BUSHING
300.00000 EA
Comm Code Manufacturer Specification Model # 55120000
Extended Description:
REUSABLE BREAKAWAY DEVICE- RUBBER BUSHING
SCHEDULE OF EVENTS
Line Event Event Date
1 TECH QUES DEADLINE 10AM ET 2026-10-21
Document Phase Document Description Page
DOT2700000033 Final OPEN ENDED CONTRACT FOR
BREAKAWAY SIGN DEVICES
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