On-Call HVAC Repair, Installation & Preventative Maintenance Services

The City of Englewood is requesting proposals for on-call HVAC repair, installation, and preventative maintenance services across municipal facilities, with proposals due October 6, 2026 at 2:00 p.m. Mountain Daylight Time.

Scope encompasses administrative buildings, public safety facilities, recreational centers, libraries, and other City structures including the Civic Center, Service Center, Recreation Centers, Pirates Cove Water Park, Broken Tee Golf Course, Police Department, and fire stations. The awardee must demonstrate State of Colorado HVAC Contractor licensing, EPA Section 608 certification, City of Englewood business licensing, and OSHA safety certifications. Emergency response times are two hours during business hours and four hours after-hours; routine maintenance scheduling must occur within one week.

The price proposal must include detailed hourly labor rates for regular business hours and emergency after-hours service calls, differentiated by technician skill levels and service types, plus material markup percentage policies and any volume discounts. The contract is structured as an annual on-call arrangement with work issued through individual work orders; the City reserves the right to utilize the awarded contractor for future phases or continuation.

Evaluation allocates 35 points each to project understanding and management approach and team experience and technical capability, with 30 points for price. Contractors must provide references from at least three completed projects and comprehensive documentation including work orders, photographs, maintenance logs, and warranty information for all services performed. Compliance with environmental regulations regarding refrigerant handling and hazardous material disposal is required.

Written questions are due September 22, 2026 at 2:00 p.m. The anticipated Intent to Award is October 2026. Proposals are submitted through the City's Online Procurement System.