On Call HVAC- Eastern Region

The Nevada Division of State Parks, specifically for Washoe County, is seeking an on-call HVAC services contract (RFP S3237) for the Eastern Region, targeting South Fork State Recreation Area and Wildhorse State Recreation Area. The three-year contract will provide comprehensive HVAC repair, maintenance, and replacement services with an anticipated start date contingent upon Board of Examiners approval. Vendors must be registered on nevadaepro.com, hold a valid Nevada business license, and maintain an active Sam.gov registration. The evaluation criteria will be equally weighted across four key areas: demonstrated experience (25%), conformance with RFP terms (25%), expertise of key personnel (25%), and cost factor (25%). Critical deadlines include vendor questions due by 03/26/2025, proposal submissions required by 04/09/2025 at 10:00am, with an estimated notice of intent to be issued on 04/23/2025 and a notice of award projected for 05/29/2025. Vendors must submit a comprehensive technical proposal, cost proposal, and supporting documentation including background information, key personnel details, and client references.

The procurement offers a 5% preference to Nevada-based businesses and requires specific insurance and indemnification standards. Vendors must comply with various federal and state legal requirements, including civil rights regulations, non-discrimination statutes, and ethical standards. While a specific contract value is not explicitly stated, the solicitation suggests this will be an on-call, as-needed contract with pricing determined through the submitted cost schedule. The state maintains the right to require vendor presentations and will evaluate proposals comprehensively to select a single contractor. Vendors must also complete a Certification Regarding Lobbying form and adhere to strict confidentiality and data encryption requirements. Additional considerations include potential administrative fees up to 1% on contracts and a preference for electronic payments. The contract will be subject to standard state procurement protocols, including potential termination clauses related to funding availability or contract performance.