Occupational Medical Services

The Greater Dayton Regional Transit Authority (RTA) is soliciting proposals for comprehensive Occupational Medical Services to support approximately 650 employees across multiple medical examination categories. The required services include pre-employment and DOT physicals, fitness-for-duty examinations, return-to-work evaluations, industrial accident treatments, drug and alcohol testing, post-offer physical abilities assessments, pulmonary function examinations, respirator fit testing, COVID-19 screening, and mental health evaluations. Evaluation criteria will be weighted in descending order of importance: experience providing occupational medical services with DOT examination expertise, cost reasonableness, appointment scheduling and result delivery timeliness, and professional office and staff atmosphere. A non-mandatory pre-proposal conference is scheduled for January 20, 2026, at 11:00 a.m. at 600 Longworth Street's Transportation Conference Room. The final deadline for questions and clarifications is February 5, 2026, at 5:00 p.m., with proposal submissions due by 11:00 a.m. on February 10, 2026, through the OpenGov portal. The resulting contract will have an initial thirty-six-month term with potential twenty-four-month extensions, not exceeding sixty months total.

The contract has a zero percent Disadvantaged Business Enterprise (DBE) requirement, though DBE participation is welcomed. The contract will be partially funded by the Federal Transit Administration (FTA) and Ohio Department of Transportation (ODOT), necessitating compliance with federal clauses covering civil rights, equal employment opportunity, environmental protections, and debarment regulations. Contractors must submit itemized pricing for each examination component across all contract years, with failure to provide complete pricing resulting in proposal rejection. There is no predetermined minimum service quantity, and billing will occur monthly based on RTA's requested services. The RTA reserves the right to conduct site visits and interviews with finalist contractors, with the final award recommendation presented to the RTA Board of Trustees. While no specific budget range is explicitly stated, the comprehensive nature of services and coverage for 650 employees suggests a significant potential contract value. All pricing must remain firm throughout the contract duration, with no additional special fees or expenses permitted after award.