Native Salmonid Conservation Facility (NSCF) Westslope Cutthroat Trout (WCT) Spawning Matrix and Database Support Project

The City of Seattle is requesting proposals for consultant services to maintain, support, and host a database and Spawning Matrix tool for the Native Salmonid Conservation Facility (NSCF) Westslope Cutthroat Trout (WCT) conservation aquaculture program, with proposals due September 28, 2026 at 4:00 p.m. and questions due September 18, 2026. A mandatory Women and Minority Business Enterprise (WMBE) Inclusion Plan is required as part of the submission; the total estimated budget is $421,960, with $310,980 allocated to Years 1 and 2.

All project team members must demonstrate five years of experience in data management system development supporting threatened and endangered salmonid management in the Pacific Northwest, five years developing online or web-based data services applications, one year supporting conservation aquaculture operations and workflows, and five years building open-source applications. Proposals must include minimum qualifications compliance (two-page maximum), approach to scope of work (five pages, Arial 9-point, anonymous submission), narrative of three related projects (two pages maximum per project), resumes of key project team members with organizational chart (two pages per resume plus one-page chart), and a firm-fixed-price cost proposal covering all direct, indirect, overhead, travel, and lodging expenses.

The consultant will provide ongoing database maintenance, develop tools to manage post-spawning data, design features to monitor offspring through key life stages, create data analysis and reporting tools, and produce training and operational support materials. The contract spans through December 2030, with Years 1 and 2 front-loaded with development activities and Years 3 and 4 focused on ongoing support. Three on-site meetings are scheduled annually for Years 1 and 2, reducing to one annual meeting in Years 3 and 4 at the NSCF site in Usk, Washington. Evaluation consists of two phases: Phase 1 scores the WMBE Inclusion Plan (10 points), Approach to Scope of Work (20 points), Narrative of Related Experience (25 points), Resume of Key Project Team (25 points), and Cost Proposal (20 points); Phase 2 involves interviews (50 points). Interviews are estimated for November 9–10, 2026, with successful proposer announcement on November 24, 2026. Consultants must comply with Seattle Business License and Washington State business licensing requirements, maintain Commercial General Liability insurance at $1,000,000 minimum, and meet Seattle Municipal Code labor standards including paid sick leave and minimum wage.