MPA 538 Kitchen Appliance, Refrigeration Maintenance, Repair & Emergency Srv.

The State of Rhode Island Division of Purchases is seeking qualified vendors through an Open Enrollment Vendor Assessment (OEV) for Master Price Agreement (MPA 538) to provide comprehensive maintenance, repair, replacement, and emergency services for kitchen appliances and refrigeration equipment. The solicitation covers maintenance and repair services for existing commercial and refrigeration equipment across state facilities, with vendors required to submit hourly rates for standard business hours and emergency/overtime services for both kitchen/culinary and refrigeration equipment. Vendors must also provide percentage discounts off list prices for parts and replacements. The contract period runs from January 3, 2025, through November 30, 2026, with potential for two additional one-year renewal terms. Proposals will be evaluated on a pass/fail basis, with the state reserving the right to make single or multiple awards. Vendors must register in the Ocean State Procures system and submit detailed pricing structures, including a breakdown of services for different equipment types and service levels.

The procurement allows participation from political subdivisions, including municipalities, higher education institutions, state schools, and quasi-public agencies, with a strong emphasis on minority business enterprise (MBE) and women-owned business enterprise (WBE) participation. Vendors must maintain specific insurance requirements, including $1,000,000 in liability coverage per occurrence, workers' compensation coverage of $100,000 per accident, and $1,000,000 in automobile liability coverage. A mandatory 1% administrative fee will be withheld from all vendor payments, and vendors are required to submit quarterly reports detailing invoiced amounts within 45 days of each calendar quarter's end. When specific projects arise, agencies must obtain at least three quotes, with a requirement to include at least one quote from an MBE/WBE/VBE certified vendor if available. Current vendors on the existing MPA 538 contract are explicitly instructed not to rebid, ensuring an opportunity for new vendors to enter the market. Awards extending beyond June 30th are subject to funding availability, and the state will evaluate proposals to ensure comprehensive coverage of kitchen and refrigeration equipment maintenance needs across Rhode Island's public sector.