Mowing - Facilities, Boulevards & Right of Ways

The City of Peoria, located in Peoria County, Illinois, is soliciting proposals for a comprehensive mowing and maintenance contract covering facilities, boulevards, and rights-of-way. The procurement seeks lawn care professionals to service approximately 85 acres across 130 locations, with contractors responsible for providing all labor, tools, and equipment to mow, trim, remove litter, and perform planting at designated routes. Specific service requirements include maintaining vegetation between 6-8 inches in height, string trimming around obstacles, debris removal, and sweeping of affected areas. The contract will run from the execution date through February 28, 2026, with a potential one-year renewal option. Key dates include a pre-bid meeting on March 12, 2025, at 10:00 AM, and proposal submissions due by March 18, 2025, at 2:00 PM. Contractors can bid on single or multiple routes, with the city reserving the right to award to either a single or multiple vendors. Evaluation criteria include the ability to meet technical specifications, local presence, and pricing structure, with invoicing required within three days of each mowing cycle.

The procurement includes provisions for local and minority business participation, with local vendors within Peoria's corporate limits receiving a slight bidding advantage. Minority and women-owned business enterprises (M/WBE) are encouraged to participate. Contractors must provide general liability insurance of $1 million and workers' compensation insurance, along with EEO certification. The contract allows for potential route modifications, with the city able to add or remove locations during the contract period. While specific budget ranges were not explicitly stated, previous bid tabulations from a similar RFP (16-23) showed route pricing ranging from $35 to $160 per route. The solicitation encompasses 21 total routes, including the 130 locations and over 1,000 city-owned vacant lots, with an expected 18 mows per year per lot. Contractors must demonstrate the capability to complete each mowing cycle within 7 days and adhere to strict operational guidelines, including proper debris management and avoiding grass clippings on streets and sidewalks.