Moving and Relocation Services for Schaumburg Village Hall

The Village of Schaumburg, Illinois is soliciting sealed bids for moving and relocation services to transfer village operations from 1000 Woodfield Road to the newly constructed Village Hall at 101 Schaumburg Court, with bids due July 24, 2026 at 10:00 a.m. and a mandatory pre-bid meeting and site visits on July 8 at 7:00 a.m.

Prevailing wage requirements under the Illinois Department of Labor standards and the Illinois Prevailing Wage Act apply. The successful contractor must comply with substance abuse program and drug-testing requirements, employ Illinois workers during periods of excess unemployment, and maintain specified insurance coverage including comprehensive general liability of $1,000,000 per occurrence / $2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, and $2,000,000 umbrella/excess coverage, with the Village named as additional insured.

The scope encompasses comprehensive moving services for approximately 130 computers, 17 file cabinets, 5 drafting tables, and limited small appliances across multiple municipal departments. Deliverables include providing 900 crates with 4:1 ratio of crates to dollies, 45 speed packs with dollies, 130 computer bags, and 65 double-sided library carts. The Village will load crates and library carts with files and content prior to the move. Relocation encompasses pre-move coordination services, project management, and logistics planning with no additional overtime compensation allowed and no change orders permitted unless the Village modifies scope.

Moving services commence November 19, 2026 at 4:00 p.m. and conclude by 5:00 p.m. on November 20, 2026. All moving materials must be delivered by November 9, 2026 and picked up by December 4, 2026. Bidders must submit a lump sum price as a sealed bid with 10 percent bid security in the form of a certified check or proposal bond, provide three municipal government references, and submit a detailed exceptions sheet. Questions are due July 17, 2026 at 12:00 p.m. Bids are submitted electronically via the Village's OpenGov e-Procurement Portal.