Montgomery Bell Golf- Irrigation System Install - UPDATED

The Tennessee Department of Environment & Conservation is seeking a contractor to install a new irrigation system at Montgomery Bell Golf Course in Davidson County, with an 8-month contract duration. The procurement requires a comprehensive irrigation infrastructure upgrade, including furnishing all materials, equipment, supplies, and labor necessary for a complete system installation across 18 holes. Contractors must possess an active BC, BC-B, BC-33, CMC, or CMC-A license to qualify, with bids over $100,000 requiring a payment bond of 25% of the contract price. A mandatory pre-bid site visit is scheduled for September 18, 2025, at 1 p.m. CST at the Golf Course Clubhouse, and attendance is required to submit a bid. The project involves installing a new Rainbird or Toro irrigation system, including mainline specifications, drainage systems, wire runs, and equipment installation, with work scheduled to commence on November 1, 2025, and be completed by February 28, 2026. Technical requirements include installing a new central computer, ICIPLUS control box, specific cable runs, and various infrastructure elements like pressure valves and hydrants.

The procurement does not explicitly indicate specific set-aside designations for disadvantaged enterprises, though bidders must complete diversity business participation forms. Contractors are required to be registered with the State of Tennessee Supplier Portal and comply with state regulations regarding sales tax, worker's compensation, and immigration status. Insurance requirements include commercial general liability ($1 million per occurrence, $2 million aggregate), workers' compensation ($1 million coverage), and automobile liability insurance. The contract will be awarded to the lowest-cost respondent meeting all requirements, with the state reserving the right to conduct clarifications or negotiations. Additional deliverables include three Apple iPad Minis with a 3-year software subscription, to be delivered by October 1, 2025. While a specific total contract value is not definitively stated, the procurement indicates the project will exceed $100,000, with bidders expected to provide comprehensive materials lists and detailed installation specifications. The project culminates with the contractor providing as-built drawings, personnel training, and a warranty covering equipment and labor.