Monroe Welcome Center Janitorial

The Michigan Department of Transportation is requesting proposals for janitorial, grounds maintenance, and snow removal services at the Monroe Welcome Center in Monroe County, with proposals due August 20, 2026, and a mandatory pre-proposal meeting scheduled for August 12, 2026, at 10:00 a.m. EST via Microsoft Teams.

The Monroe Welcome Center Rest Area #823 is an 8,522 square-foot facility on northbound I-75 near Mile Marker 10 serving approximately 1.5 million annual visitors. Janitorial services encompass restroom cleaning (5 total with 25 toilets and 8 urinals), lobby and entrance cleaning, and periodic maintenance across the building and approximately 8 acres of grounds. Primary restroom cleanings are required twice daily between 6:00 a.m. and 8:00 a.m., with spot checks every two hours thereafter during operating hours. The contractor must staff 2–4 attendants working 40-hour and 30-hour weekly shifts Monday through Sunday, 7:00 a.m. to 7:00 p.m., plus a site supervisor conducting monthly inspections and on-call support. Grounds maintenance includes weekly mowing during the growing season (estimated 26 annual cycles), flower bed preparation, mulching, spring and fall cleanups, and edging. Snow and ice removal services cover entrance and exit ramps, parking areas, and must be completed by 7:00 a.m. following any accumulation of 2 inches or more, with an estimated 30 annual occurrences plus two emergency calls. The contractor supplies all cleaning supplies, equipment, and materials from an MDOT-approved list; MDOT provides replenishable items (paper products, soap, hand sanitizer, air fresheners) and de-icing chemicals. The contractor assumes full responsibility for refuse disposal at legal sites and must maintain a minimum four horsepower snow blower, snow shovels, ice scrapers, and broadcast spreader.

The contract term is three years beginning October 31, 2026, through October 30, 2029, with two one-year renewal options at the State's sole discretion. The contractor must obtain $1 million Commercial General Liability, $1 million Automobile Liability, and Workers Compensation insurance. Evaluation is pass/fail on completeness and acceptability of vendor question responses, Schedule A responses, and Schedule C pricing, with award to the lowest-priced responsive and responsible bidder. Questions are due August 13, 2026, at 3:00 p.m. EST; answers post by August 18. Proposals must be submitted through SIGMA VSS. All submitted documents become public records upon receipt.