MNDOTFall Screening Board Meeting 2026

This meeting will be held in October of 2026, with a delayed award and encumbrance after July 1,2026 THIS IS A REQUEST FOR BID (RFB). Email, Fax, and non-electronic responses will NOT be accepted. All responses must be submitted online through the SWIFT Supplier Portal before the Event Due Date and Time. Late Responses will NOT be accepted. PURPOSE: The purpose of this solicitation is to procure lodging, meeting Space, catering, and audio visual for the State Aid screening board from October 27 thru 29, 2026. There will be a delayed final award until after July 1,2026 due to funding availability. Please review the following attachments containing important detailed information and describing actions required for a complete response to this solicitation: 1. Request for Bids 2. RFB Attachments 3. Sample Contract and Exhibits 4. Price Schedule \*Responder Declarations MUST be filled out and attached to response SUBMITTING QUESTIONS: Questions from prospective Responders regarding this solicitation must be submitted in writing to Thomas.buse@state.mn.us no later than, 2:00PM Central Daylight Savings Time, June 9, 2026. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response. IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE. If you need assistance obtaining a Vendor ID; Completing the Registration Process; Navigating the SWIFT Supplier Portal; OR Downloading/Responding to a RFB, you MUST call the SWIFT Helpline for assistance: 651-201-8100, Option 1 (twice)f the project. Direct Pay Permit 1114 does not apply to this project. Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeti \[Partial description. For the full description, log into the [Supplier Portal](https://guest.supplier.systems.state.mn.us/psc/fmssupap/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL).\] **Event ID/Reference Number:** **2000018394** If an Event ID/Reference number appears, this Solicitation Event is being conducted in the SWIFT system. All project documentation and vendor submissions should be completed at the State of Minnesota Supplier portal. Log in to the [Supplier Portal](https://guest.supplier.systems.state.mn.us/psc/fmssupap/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL?&) to view this event. You will need to search for Event ID/Reference Number in the portal. If the Event ID/Reference Number shows "Unknown", then the full description can be found for this event in the State of Minnesota list of solicitations (select the appropriate page): [Goods and Services Solicitation Postings](https://osp.admin.mn.gov/GS-auto) or [Professional and Technical Solicitation Postings](https://osp.admin.mn.gov/PT-auto). You may locate it using the Ref. # that appears above.