Minor Housing Rehabilitation Program (HVAC Repair/Replace Program)

The City of Lewisville is soliciting competitive sealed bids for the Minor Housing Rehabilitation Program (HVAC Repair/Replace Program) under Request for Bid #26-74-B, with bids due by May 6, 2026. This procurement involves the repair and/or replacement of HVAC units at 14 residential homes that have been approved through the City's program, which is funded by Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD). Qualified contractors must be registered with the City of Lewisville Building Services Division, hold a valid HVAC license from the Texas Department of Licensing and Regulation, and maintain insurance meeting specified requirements including Commercial General Liability ($500,000 per occurrence/$1,000,000 aggregate), Workers' Compensation at Texas statutory limits, and Automobile Liability ($500,000 Combined Single Limit if applicable). The contractor must examine all current system specifications detailed for each of the 14 properties, begin work on or before the date specified in the written Notice to Proceed, and complete all work including cleanup within 120 calendar days, with work performed in compliance with Davis Bacon prevailing wage requirements. Award will be issued to the lowest responsible bidder based on Local Government Code Chapter 252, with evaluation considering purchase price, bidder reputation, quality of services, compliance with historically underutilized business requirements, life-cycle costing, and sustainability factors. A pre-bid conference is recommended but not mandatory and will be held at a date and time specified on the Bonfire platform; all questions must be submitted through the Bonfire questions and answers section, and bidders must confirm receipt of all addenda by contacting the Office of the City Engineer at (972) 219-3490 within 72 hours prior to bid opening.

Bids may be submitted electronically through the Bonfire platform at https://cityoflewisville.bonfirehub.com/portal or as paper bids delivered to the City of Lewisville Finance Administration-Purchasing Division, Attn: Janine Carpenter, 151 W Church Street, Lewisville, Texas 75057. The solicitation does not specify set-asides for disadvantaged enterprises or specific restricted vendor categories; however, the City does consider compliance with historically underutilized business requirements and sustainability practices as evaluation factors, and all goods and services must comply with Americans with Disabilities Act (ADA) requirements with successful bidders required to certify such compliance. Contractors must submit a bid bond of not less than five percent of the total base bid amount from a Texas-licensed surety with the proposal, and the successful bidder must furnish a performance bond, payment bond, and two-year maintenance bond at the full project amount within ten days of award notification. Retainage is structured on a tiered basis: contracts up to $25,000 are subject to 15 percent retainage, contracts exceeding $25,000 but under $400,000 are subject to 10 percent retainage, and contracts exceeding $400,000 are subject to 5 percent retainage, with a 5 percent contingency line item included in the resulting contract for the City's discretion only upon written approval. No specific budget or award value is disclosed in the solicitation documents; however, the scope document identifies 14 residential properties ranging from 1,016 to 2,312 square feet with existing HVAC systems from various manufacturers, and bids must remain firm for 90 days from the date of bid opening or until contract award, whichever occurs first, with payment due net 30 days after delivery or correct invoice receipt.