Issued on April 11, 2026

RFB #26-74-B

MINOR HOUSING REHABILITATION PROGRAM (HVAC

REPAIR/REPLACE PROGRAM)

INTRODUCTION

The City of Lewisville is requesting competitive sealed bids from qualified contractors for the repair and/or replacement of HVAC units at 14 residential homes, which have been approved through the City’s Minor Housing Rehabilitation Program. This program is funded by the

Community Development Block Grant Program (CDBG) awarded to the City of Lewisville by the U.S. Department of Housing and Urban Development (HUD). The program exists to provide assistance to low-to-moderate income homeowners by making essential repairs to, replacing, or initial installation of heating, ventilation, and air conditioning (HVAC) units and systems and performing electrical work related to and necessary for such HVAC unit or systems repairs, replacing, or initial installation.

Details of the selected homes’ current HVAC systems can be found in “Document 01 –

Homeowner Current Systems” and the BidTable in Bonfire.

CONTRACTOR QUALIFICATIONS

A consultant drafting a Scope of Work or contractor performing HVAC work on a project must meet the following qualifications at all times while work is being performed under this Program:

● Must be a registered contractor with the City of Lewisville’s Building Services Division;

● Must have a valid HVAC license through the Texas Department of Licensing and Regulation;

● Must carry insurance that meets or exceeds the requirements outlined in the insurance requirements included in the Request for Bids (RFB).

BID BOND REQUIREMENTS

Bidders are required to submit a Bid Bond (with proper Power of Attorney) from a surety licensed to do business in the State of Texas, payable without recourse to the City of Lewisville, in an amount not less than five (5%) percent of the total amount of the base bid submitted to insure that the successful bidder will enter into a contract and execute all necessary bonds within ten (10) days after notice of award of the contract to them. This bid security must be uploaded to Bonfire or included in the bid envelope along with the bid sheet for the bidder to be considered responsive.

The successful bidder will be required to furnish the following bonds from a surety licensed to do business in the State of Texas. These bonds, along with proper insurance papers, will be incorporated as part of the final contract documents and will remain in effect until the completion and acceptance of the project. Maintenance bonds shall be in effect based on their stated term after final acceptance of the project:

A bid bond equal to 5% of the project amount is to be included with the sealed bid; a payment bond and performance bond at the project amount and a maintenance bond for two years from the date of the final acceptance.

All bidders are notified that the qualification statement provided in the bid documents must be completed and submitted with the bid proposal. Failure to include this completed form with your bid may cause your bid to be disqualified as non-responsive.

The City is not responsible for any costs associated with the preparation of the bid from any vendor.

Also, should a vendor bid an alternate; any test costs to prove equality of product will be at the expense of the vendor, not the City of Lewisville.

Each bidder is expected to inspect the site of the work and to inform himself regarding all local conditions. Ignorance of existing conditions of the site will not be a basis for any changes after the award of the bid.

Bids cannot be altered or amended after the submission deadline. Any interlineation, alteration, or erasure made before opening time must be initialed by the signee of the bid, guaranteeing authenticity.

In conformance with applicable statutes utilizing Federal Davis Bacon Wage Rates as adopted by the General Services Commission, the general prevailing wage rates in the locality in which the work is to be performed have been ascertained and such rate shall be the minimum paid for labor employed on this project; unless federal monies are used, in which case, specific wage decisions will be listed as part of the overall bid documents.

The City of Lewisville reserves the right to reject any and all bids, in whole or in part; to waive any informality in any bid. Award will be issued on the basis of lowest responsible bidder.

INSURANCE

Insurance shall be supplied by the awarded contractor within ten (10) days of notification of award, as detailed in this bid. Insurance must be approved by the City prior to the commencement of work and shall remain in effect throughout the entire duration of this project.

MISCELLANEOUS

All forms requiring either a signature or information to be filled in are to be returned with your bid. In addition, the language contained in the attached form entitled Purchase Order Terms and

Conditions is made part of this request for bid through reference herein.

REQUEST FOR BIDS

Bids are to be submitted based on the specifications contained herein. Alternate bids will also be considered, provided the alternatives are clearly explained. All deviations from the specifications must be clearly identified and explained.

No telephone, email, or fax bids will be accepted. Bids may be accepted if delivered in person or by U.S. Postal Service, Federal Express, UPS, etc. or uploaded to Bonfire. The City is not responsible for missing, lost, or late delivery. Any RFB responses received after the time set for opening will be returned to the bidder unopened.

The preparation of the bid will be at the total expense of the bidder. There is no expressed or implied obligation for the City of Lewisville to reimburse responding bidders for any expense incurred in the preparation of bids in response to this request.

The City reserves the right to reject all bids, to consider alternatives, to waive any formalities and irregularities, and to re-solicit bids. In addition, during the evaluation period, the City may, where it may serve the City’s best interest, request additional information or clarifications from bidders, or allow corrections of errors or omissions.

Each bidder shall guarantee and honor its response to these specifications for a period of ninety

(90) days, or until the City enters a contract with one of the bidders, whichever occurs first.

The RFB will be available to interested parties on Bonfire or may be picked up in person at the

Purchasing office.

All questions pertaining to this bid must be submitted in writing via Bonfire.

Bids may be uploaded to Bonfire at https://cityoflewisville.bonfirehub.com/portal or a sealed

RFB consisting of one (1) hard copy and one (1) PDF file on a USB flash drive, clearly marked with the RFB title and date.

RFB: 26-74-B

MINOR HOUSING REHABILITATION PROGRAM (HVAC REPAIR/REPLACE

PROGRAM)

https://cityoflewisville.bonfirehub.com/portal/?tab=openOpportunities

Delivery address:

City of Lewisville

Finance Administration – Purchasing Division

Attn: Janine Carpenter, Senior Buyer

151 W Church St

Lewisville, TX 75057

Regardless of the chosen delivery method, it is the sole responsibility of contractor to ensure their complete submittal is inside the Finance Administration Department – Purchasing Division before the required time. The City will not be responsible for, without limitation, any delays occasioned by third parties. Late or emailed submittals shall not be accepted, without exception.

PRE-BID

A pre-bid conference will be held at the date and time specified on Bonfire. While attendance of the pre-bid conference is not mandatory, it is recommended due to the nature of the project.