MIL-Emergency Notice Normal Boiler Replace-DM

The State of Illinois, through its Chief Procurement Office for General Services and Military Affairs division, is procuring emergency labor and materials for the installation of a new boiler at the Normal Readiness Center in Normal, Illinois. This emergency procurement was necessitated by an immediate facility crisis requiring the replacement of the boiler system to prevent pipe freezing and restore heat to the state property. The procurement was executed on January 26, 2026, with a service period extending from January 22, 2026, through April 21, 2026, with a final due date of April 21, 2026. Due to the emergency nature of this procurement, no formal bidder's conference or solicitation process was conducted. Mid-Illinois Mechanical of Bloomington, Illinois, has been selected as the sole vendor for this work, identified as a small business contractor with the capability to respond immediately with the required boiler equipment and materials in stock. The procurement is categorized under NIGP code 91036 and requires the vendor to provide both labor and materials necessary for the complete boiler replacement and installation.

This procurement has been designated as a small business set-aside, with Mid-Illinois Mechanical identified as the only small business contractor in the area capable of providing immediate emergency response with the specialized boiler equipment and materials required. The State of Illinois documented that it made best efforts to include Business Enterprise Program-certified contractors in the emergency procurement process and determined that no existing state contract could adequately meet the immediate need for this specialized repair and replacement service. The total estimated expenditure for this emergency procurement is $61,000.00, which falls below the small purchase threshold. Funding for this procurement is derived from federal funds. While the documentation indicates that the selected vendor was the only qualified small business capable of responding to this emergency, the state's commitment to including certified contractors in the process reflects adherence to small business procurement policies despite the constrained timeline and specialized technical requirements of the boiler replacement project.