Meta Quest 3S Goggles and Related Software

The West Virginia School for Diversion and Transition is requesting quotations for five Meta Quest 3S virtual reality goggles units and related software for classroom use in its Career and Technical Education program under ARFQ EDD2700000002, with bids due September 22, 2026 at 2:00 p.m. and a mandatory pre-bid meeting on September 18, 2026 at 11:00 a.m. — attendance is required and failure to attend results in automatic bid disqualification. Funds must be fully encumbered by September 29, 2026, creating a compressed procurement window.

The scope encompasses five new (no used or refurbished units accepted) Meta Quest 3S goggles or equal units meeting specified technical requirements including Snapdragon XR2 Gen 2 processor, minimum 8GB RAM, 128GB internal storage, 1800x1900 resolution per eye, and 72Hz refresh rate, along with controllers, charging cables, and accessories. The package includes ManageXR MDM (Mobile Device Management) solution for 5 years, in-person professional learning for up to 20 participants, and Transfr career simulation content covering eight industry sectors for 5 years. All shipping, delivery, and handling costs must be included in quoted unit prices as FOB Destination; separately charged fees become vendor responsibility and will not be reimbursed.

Equipment will be delivered to the Wood County Youth Reporting Center in Parkersburg, West Virginia within 15 calendar days of purchase order issuance. Award will be made to the lowest total bid amount. Vendors must be registered and in full compliance to do business with the State of West Virginia at bid submission and maintain Commercial General Liability Insurance of at least $1 million per occurrence. Pricing must remain firm for the life of the contract unless otherwise specified, and publicly advertised sale prices must be extended to the State at the lower of contract or public sale price. The procurement officer is Tabitha J. Crist at (304) 558-8833 or tabitha.crist@k12.wv.us.