The Kansas Department of Administration's Office of Procurement and Contracts is seeking a contractor for mechanical preventative maintenance services at the Kansas State Capitol Statehouse through an Invitation for Bid (Event Number EVT0010509). The contract will cover annual preventative maintenance for the facility's mechanical equipment from January 1, 2026, through December 31, 2028, with an option to renew for three additional three-month periods. Contractors must perform quarterly preventative maintenance inspections, including spring AC startup, summer inspection, fall heating startup, and winter inspection, with the capability to conduct additional repair work up to $1,000 per equipment item. All work must be performed by a licensed journeyman mechanic with a minimum of 5 years' experience who can demonstrate predictive maintenance capabilities. The bid requires a comprehensive cost proposal including a total annual price for preventative maintenance (to be billed in four quarterly installments), time and material rates for regular, overtime, and holiday work, and a daily truck charge for service calls. A mandatory pre-bid conference is scheduled for October 9, 2025, at 10:00 AM at the Capital Statehouse Visitor Center in Topeka, with the bid closing on October 23, 2025, at 2:00 PM. Failure to attend the pre-bid conference will result in bid rejection.
The procurement offers potential preference opportunities, including considerations for Disabled Veteran Owned Businesses and other disadvantaged enterprise programs. Bidders must obtain a current Tax Clearance Certificate and submit forms related to immigration reform and sexual harassment policies. The State of Kansas encourages bidders to have policies discouraging human trafficking and provides potential pricing availability to political subdivisions. The comprehensive equipment inventory includes multiple manufacturers and types of mechanical and electrical systems, such as air conditioning units, variable frequency drives, air handling units, boilers, chillers, and various pumps and motors. While a specific budget range is not explicitly stated, the contract includes provisions for quarterly maintenance billing and additional repair work up to $1,000 per equipment item. The Office of Facilities and Property Management (OFPM) will provide consumables, a secure storage area, and unescorted access to the Statehouse. Bidders must be officially invited to participate in the event, and the procurement office reserves the right to accept or reject any bids and waive informalities in the bidding process.