Marketing and Media for Lava

The State of Idaho, through the Division of Purchasing and specifically focusing on Kootenai County, is issuing an Invitation to Negotiate (ITN) for Marketing and Media services related to a project called Lava, which involves Microsoft eLearning Tools for Microsoft application training. The procurement seeks a cloud-based video training library for M365 end-users with specific requirements including an off-the-shelf SaaS solution, per-user pricing with no user caps, dynamic e-learning modules, a collated library of short trainings, and robust reporting and administration capabilities. The project requires vendors to provide an electronic software delivery by March 1, 2024, with an initial contract term of one year and potential optional renewals for up to four additional years upon mutual agreement. The estimated user quantity is 2,500 licenses, and vendors must submit fully burdened total costs including all associated expenses. Quotes for this opportunity are due by January 10, 2023, and vendors must comply with the State of Idaho's standard terms and conditions, insurance requirements, and provide necessary documentation such as certificates of insurance and additional insured status.

While the solicitation documents do not explicitly indicate specific set-aside designations or restrictions on respondent types, vendors must complete various administrative forms demonstrating compliance with state regulations. These include the Signature Page, Cover Form, and Modification and Exception Form, which require detailed vendor information and affirmations of regulatory compliance. The documents suggest that any vendor capable of meeting the technical specifications and administrative requirements can potentially respond to the ITN. Insurance requirements are stringent, mandating commercial general liability, commercial automobile liability, and workers' compensation coverage with specific minimum limits. Although a precise award value is not specified, the per-user pricing model and estimated 2,500 license quantity indicates a potential contract value in the range of $250,000 to $500,000 depending on the specific pricing structure. The State of Idaho reserves the right to evaluate and negotiate the most advantageous proposal based on technical capability, pricing, and overall responsiveness to the solicitation requirements.