Management & Operational Services

The West Virginia Department of Health and Human Resources is requesting proposals for management and operational services at William R. Sharpe Jr. Hospital (Weston) and Mildred Mitchell-Bateman Hospital under ARFP OHF27 017, with proposals due November 9, 2026, and a mandatory virtual pre-bid meeting on October 14 at 1:30 p.m. EST.

The scope encompasses comprehensive management and operational support services for two state psychiatric hospitals. William R. Sharpe Jr. Hospital operates 200 available beds; Mildred Mitchell-Bateman Hospital operates 110 available beds. Both facilities operate 365 days per year (366 in Year 2 and Option Year 1). The procurement uses a two-track structure with separate service lines and pricing for each hospital.

The contract term is five years, plus two optional renewal years per facility, extending to a potential seven-year duration. Vendors must submit detailed cost proposals including per diem rates, labor costs, administrative expenses, and ancillary service costs on the provided cost sheet template. No total contract value or unit-price ceiling is specified in the solicitation; vendors submit their own pricing.

Evaluation criteria include vendor qualifications, relevant experience, proposed staffing plans, cost-effectiveness, and demonstrated capability to meet operational standards. The state may apply set-asides for small business, minority-owned enterprise, or women-owned business participation in accordance with West Virginia procurement preferences, though no specific set-aside percentages are stated in the available documents.

The question deadline is October 15, 2026, at 10:30 a.m. EST. Site visits are scheduled for October 22 (Mildred Mitchell-Bateman) and October 23 (William R. Sharpe Jr.), both at 1:30 p.m. Proposals must be received at the Kanawha Valley Building, Health and Human Resources office, 300 Capitol Street, 7th Floor, Charleston, WV 25301. Contact Bryan D. Rosen, buyer, at (304) 558-0953 or bryan.d.rosen@wv.gov.