MA-Linen Services

The Alabama Department of Environmental Management (ADEM) is requesting bids for linen and laundry services across four facilities under ITB MA-Linen Services, with bids due October 5, 2026 and questions due September 25, 2026 at 5:00 PM Central Time.

The scope includes weekly pickup and delivery of lab coats, emblems with employee names, towels, mats, and uniform tops and bottoms to the ADEM Montgomery Lab, Birmingham Office, Mobile Office, and Motor Pool in Montgomery. Weekly quantities are facility-specific: the Montgomery Lab requires 103 lab coats, 171 terry towels, and 6 gray mats; the Birmingham Office needs 25 lab coats and 3 specialty mats; the Mobile Office requires 7 lab coats; and the Motor Pool needs 77 uniform pants and 77 uniform shirts. The supplier must deliver an initial two-week supply at contract commencement and maintain a minimum two-week on-site supply thereafter. Weekly receipts, size-change fulfillment within seven days, and replacement-cost pricing for all items are required. Uniform shirts must be poly-cotton blend with a mesh liner; pants options for cut are available. ADEM is not responsible for lost or damaged items unless notified prior to the next delivery. Loss-and-damage fees are quotable after contract award.

The contract runs for an initial 12-month period with four optional 12-month renewals (maximum five years total) at the same pricing and terms, subject to written approval no later than 30 days before each expiration. The State makes no guarantee of minimum purchase volume and will order as needed. Award goes to the lowest responsible bidder. Bidders must enter unit prices for items 1–15 and "0.00" for line 16 (loss/damage fees). Price escalation requires written approval and supporting documentation; price de-escalation must be passed through immediately. Vendors must provide E-Verify documentation and complete the State of Alabama Vendor Disclosure Statement. Any additionally requested information must be submitted within five business days of receipt.