Long Term Capital Plan

Columbia Association is requesting proposals for a comprehensive 30-Year Facilities Strategic Master Plan covering approximately 56 facilities totaling approximately 700,000 square feet, with proposals due October 7, 2026 by 2:00 PM EST via PlanetBids and a pre-proposal meeting scheduled for August 18, 2026 at 11:00 AM via Microsoft Teams. A minimum 23 percent MBE participation goal applies, with all MBE vendors certified through the Maryland Department of Transportation (MDOT) directory; vendors unable to meet the goal after documented good faith outreach must provide evidence of contact attempts with at least three certified MBE vendors or the bid may be deemed unresponsive.

The consulting team must deliver a 30-year facilities vision, an actionable 10-year capital implementation plan, facility condition assessments at planning level, ADA accessibility barrier identification, financial modeling with funding scenarios, and community engagement. Approximately 23 major facilities will receive full analysis; approximately 33 minor facilities may receive abbreviated review. The scope excludes detailed facility condition assessments of natural assets such as lakes, ponds, pathways, and open space, though site context may be considered where relevant. Consideration for new event programming facilities at CA's major lakes shall be included. Many existing facilities are approximately 50 years old.

The anticipated contract term is 9–12 months from execution. All work must be completed within the timeframe proposed by the selected consultant. The awardee must maintain insurance coverage including $1,000,000 General Liability, $1,000,000 Business Automobile, statutory Worker's Compensation, $1,000,000 Umbrella, and $1,000,000 Professional Liability with Cyber/Privacy coverage, naming Columbia Association as an additional insured.

Evaluation criteria and weightings are: Cost Proposal (40 points), Relevant Long-Term Strategic Planning Experience (25 points), Quality of Methodology (20 points), Financial Modeling Experience (20 points), Experience with Facility Condition Assessments (15 points), Community Engagement Approach (15 points), Assigned Staff Qualifications (15 points), and Schedule (10 points). Technical proposals are limited to 30 single-sided pages, excluding cover letters, resumes, references, cost proposals, and required forms. Consultants must submit a lump-sum fee proposal with detailed task breakdowns and hourly rates. Columbia Association pays invoices within 30 days of work acceptance, structured by project phase.