Long Island DDSOO 2027-2032 Janitorial Services for Plainview Maintenance Office

The New York State Office for People with Developmental Disabilities (OPWDD) Contract Management Unit for Long Island DDSOO is soliciting sealed bids for janitorial services at the Plainview Maintenance Office in Nassau County, with bids due September 10, 2026 at 3:00 p.m. Questions are due August 21, 2026. Award will be based on lowest total annual cost; the incumbent is A-1 Professional Cleaning & Maintenance Services, Inc. There are no SDVOB, MBE, WBE, or DBE subcontracting goals (all set at 0.00%).

The Plainview Maintenance Office comprises approximately 3,000 square feet including offices, corridors, restrooms, kitchen areas, and reception spaces. Services are performed Monday through Friday after 5:00 p.m., excluding New York State-observed holidays. Daily work includes trash removal, restroom cleaning and disinfection, floor maintenance, kitchen cleaning, and drinking fountain maintenance. Recurring tasks include dusting, mopping, window cleaning, and annual floor stripping and waxing. Bidders must conduct mandatory site inspections by appointment with the Site Manager at (516) 576-5028 (Monday–Friday, 8:00 a.m. to 4:00 p.m.) to confirm specific requirements.

The contract term runs from March 1, 2027 through 2032 (five years, subject to mutual agreement and Office of the State Comptroller approval). Pricing remains constant in Year 1, with annual adjustments permitted on the contract anniversary date based on CPI-U for the New York-Newark-Jersey City area, capped at 3.0% per annum. Prevailing wage requirements under New York Labor Law Article 9 apply; contractors must submit certified payroll with invoices and comply with State Labor Department wage schedules.

Bidders must demonstrate three years of relevant janitorial experience through verifiable references, maintain workers' compensation and general liability insurance with minimum limits of $1,000,000 per person and $2,000,000 per accident, and comply with all local, state, and federal laws. The contractor furnishes all necessary materials, equipment, and supplies except those provided by OPWDD, and must establish employee identification procedures, maintain daily sign-in logs, submit monthly activity reports, and comply with HIPAA and New York State Information Security Breach and Notification Act requirements. Bid opening will be conducted via Microsoft Teams and in person.