KATHY HOCHUL

Governor

WILLOW BAER

Commissioner

OPWDD Contract Management Unit 25 Center Circle, Wassaic, NY 12592 │ www.opwdd.ny.gov │ TEL: 845-877-6821 | eny.nyc.li.contracthub@opwdd.ny.gov

September 01, 2026

Re: 2027-2032 Janitorial Services for Plainview Maintenance Office – Long Island DDSOO – IFB

LI 091026

Questions and Answers:

Below is a compilation of the questions received for this bid. Questions that were repeated, or of a recurring nature, were consolidated. Thank you very much for your interest.

1) Question: Please confirm the Plainview Maintenance Office is the exact location covered under IFB LI 091026. Please include the full property address, any building name/number/facility designation, the number of buildings/square footage, additional work locations or Scopes of Work, anticipated employee/visitor traffic, and latest allowable service hours.

Answer: As stated in the title of IFB LI 091026, the Plainview Maintenance Office is the location requiring service. As stated in IFB LI 091026 Page 18 - Scope of Work, Introduction: Plainview Maintenance Office is located at 170 Dupont Street, Plainview, NY 11803.

As stated in IFB LI 091026, Page 18 – Scope of Work, Introduction: “Janitorial Services will be performed after 5:00pm, five (5) days per week, Monday through Friday, excluding State observed holidays...” The latest allowable service hours and services required during facility closures will be at the discretion of the Site Manager or designee.

As stated in IFB LI 091026, Page 4, Site Inspections: “It is the Bidders’ obligation to visit the site to determine the specific requirements of all aspects of the site in relation to the services to be provided… “

The Scope of Work included in IFB LI 091026 is the only relevant specification pertaining to this location and service.

2) Question: Who may we contact to arrange a site visit, and is it mandatory? Will OPWDD provide a site map, layout, or description identifying the number of bathrooms, fixtures, number or approximate dimensions of interior windows, glass panels, entry doors, blinds, curtains, drinking fountains, ceiling-light covers, 25 Center Circle, Wassaic, NY 12592 │ www.opwdd.ny.gov │ TEL: 845-877-6821 | eny.nyc.li.contracthub@opwdd.ny.gov dumpster/secure storage locations, building access details, flooring type/square footage and floor finishing specifications, or any recycling or special disposal requirements?

Answer: Although it is not mandatory, it is strongly advised for each bidder to arrange a site visit. As per IFB LI 091026, page 4, section 6 – Site Inspection: “It is the Bidders’ obligation to visit the site to determine the specific requirements of all aspects of the site in relation to the services to be provided… Arrangements can be made by contacting (516) 576-5028, Monday through Friday from 8am-4pm. It is the Bidders’ responsibility to set up an appointment with the Site Manager or their designee, to determine the specific requirements of all aspects of the site, in relation to the service to be provided.”

OPWDD does not have site maps or layouts of this location. As per IFB LI 091026, Page 18 – Scope of Work, Introduction: “The facility incorporates approximately 3,000 square feet of used space, including offices, corridors, halls, lobbies, reception areas, restrooms, and kitchen areas. The shop area/warehouse is not included.” The reference to the “shop area” mentioned under Detailed Specifications, identifies the location of a bathroom in the shop area which is to be included in this service.

3) Question: The Cost Proposal Form specifies that Task 17 - Floor Care has an annual frequency of “x1.” Please confirm whether Task 17 is required once per year, or on an as-needed basis, and are additional flooring services anticipated.

Answer: The Cost Proposal Form used “x 1” to indicate your bid price for one (1) annual service. As stated in IFB LI 091026, page 22, Cleaning and Task Frequency Table #17 “Spray buffs all non-carpeted floors. Machine scrub and apply new wax to all vinyl tile floors and clean all resulting splatters from furniture, walls, and baseboards - once per year.” OPWDD does not anticipate any additional flooring services as part of this contract. If additional flooring services are required, it will be at the request of the Site Manager or designee and will be paid off contract.

4) Question: Please confirm the after-hours building access process, including keys, badges, alarm instructions, security protocols, and whether any rooms or areas require escort, restricted access, or special cleaning procedures.

Answer: As stated in IFB LI 091026, Page 4, Site Inspections: “It is the Bidders’ obligation to visit the site to determine the specific requirements of all aspects of the site in relation to the services to be provided… “

25 Center Circle, Wassaic, NY 12592 │ www.opwdd.ny.gov │ TEL: 845-877-6821 | eny.nyc.li.contracthub@opwdd.ny.gov

5) Question: Please provide a copy of the previous bid results/tabulation, monthly charges of the current contractor, estimated annual contract value, total five-year project budget, and the last awarded contractor and their contract term.

Answer: This procurement is in a restricted period; records such as bid results and contract values will not be provided and are exempt from FOIL until the contract(s) resulting from this IFB are fully executed.

There is no project budget allocated for this procurement. The previous 5-year contract was held by A-1 Professional Cleaning & Maintenance Services, Inc. The resulting contract term is also anticipated to be 5 years.

6) Question: Please confirm whether OPWDD requires any daytime emergency spill response or on-call porter availability.

Answer: No, these services are not required as per IFB LI 091026.

7) Question: Please confirm whether OPWDD requires daily cleaning logs, monthly QC documentation, or supervisory signature.

Answer: As stated in IFB LI 091026, Page 18, Number 5: “Daily sign-in and sign-out sheets will be required of the Contractor for all staff assigned to this contract. These will be reviewed on a weekly basis by the Business Officer or designee and will be submiĴed as part of the documentation for payment.”

In IFB LI 091026, Page 19, Number 10: “The Contractor must supply the Business Office or its designee with monthly reports of housekeeping activities, projects, and problems. The contents and design of said reports will be mutually agreed upon at the time of the signing of the contract.”

In IFB LI 091026, Page 23, Accounting, 1. Sign In Sign Out: “The Contractor is required to sign in on the visitation log when arriving to the location to perform services. The Contractor is required to sign out on the visitation log when services are complete, and the Contractor is leaving the location.”

25 Center Circle, Wassaic, NY 12592 │ www.opwdd.ny.gov │ TEL: 845-877-6821 | eny.nyc.li.contracthub@opwdd.ny.gov

In IFB LI 091026, Page 23, Accounting, 2. Invoices: Invoices must indicate invoice number, PO# OPD01- , contract number, the name of the site, the date of service and the type of service rendered. All invoices must have a signed Job Ticket aĴached…”

8) Question: Will the contractor be required to provide consumable products (toilet paper, paper towels, soap, etc.), and will the cost be invoiced separately or included in our bid price? Please provide the estimated number of consumable products/supplies and dispenser size required.

Answer: The Contractor will provide all consumable products (toilet paper, paper towels, soap, etc.) and include the cost into their bid price. As specified in IFB LI 091026, Page 19, Number 13: “The Contractor will, unless otherwise specified, furnish all necessary materials, equipment, and supplies required and/or so specified to accomplish the work described in this contract. OPWDD will provide adequate storage space for janitorial supplies and equipment. The Contractor will be responsible for providing all necessary paper towels, hand soap, trash bags, toilet seat covers, and toilet paper…”

9) Question: Does a Bid Bond/Guarantee apply to this contract?

Answer: No, a Bid Bond/Guarantee will not apply to this contract.

10) Question: Does this contract fall under a Union or Collective Bargaining Agreement?

Answer: No, this contract does not fall under a Union or Collecting Bargaining Agreement.

11) Question: Is this a Prevailing Wage contract? If yes, how much?

Answer: Yes, Prevailing Wage will apply to this contract, the PRC Number for this procurement is 2026900780. Please refer to the attached Prevailing Wage Schedule for current rates.

25 Center Circle, Wassaic, NY 12592 │ www.opwdd.ny.gov │ TEL: 845-877-6821 | eny.nyc.li.contracthub@opwdd.ny.gov

Respectfully, William Monroe, CMS 1, Contract Management Unit

(845) 877-6821 ext. 3334

(845) 877-3044 (fax) william.r.monroe@opwdd.ny.gov