Liquid Oxygen and Tank Rental Services

The West Virginia Office of Shared Administration (WVOSA), Purchasing Division, is requesting quotes to establish a four-year open-end master agreement for liquid oxygen and tank rental services at Welch Community Hospital, 454 McDowell Street, Welch, West Virginia, with quotes due July 30, 2026 at 10:00 AM and a pre-bid meeting scheduled for July 21, 2026 at 1:00 PM EST.

The scope covers monthly rental of one 6,000-gallon or greater liquid cryogenic vessel and one 525-gallon or greater reserve tank, with the vendor providing all labor, installation, crane service, piping installation, equipment maintenance, and delivery at no additional cost to the facility. The vendor must coordinate installation and testing with the Respiratory Department Manager and Maintenance Department Manager, completing all work within forty calendar days of contract award. Standard delivery is F.O.B. destination with seven-calendar-day turnaround for routine orders and three-calendar-day turnaround for emergency orders. Estimated annual consumption is 5.2 million cubic feet of liquid oxygen with 52 annual deliveries. The vendor must carry sufficient inventory, provide quarterly reports and annual summaries, and maintain 24/7 emergency availability.

Award will be made to the lowest bidder meeting all mandatory specifications. The pricing structure includes monthly rental charges, per-1,000-cubic-feet oxygen pricing, shipping and handling with demurrage charges, and Certificate of Analysis/Compliance charges. Vendors must complete pricing across all four contract years on Exhibit A; incomplete submissions may result in disqualification.

A Federal Funds Addendum establishes separate evaluation tracks for state-level and county/local federal procurement. Federal compliance requirements include minority business and women's business enterprise participation goals, domestic preferences for U.S.-produced goods, equal employment opportunity standards, Clean Air Act compliance (contracts exceeding $150,000), Contract Work Hours and Safety Standards Act provisions (contracts exceeding $100,000), Byrd Anti-Lobbying Amendment certification (awards exceeding $100,000), and System for Award Management (SAM) debarment verification. Under the Purchasing Affidavit, vendors cannot have outstanding monetary obligations to the state exceeding one thousand dollars in the aggregate or be in employer default.

Questions are due July 23, 2026 at 10:00 AM EST. Contact Roberta A. Wagner at (304) 558-0437 or roberta.a.wagner@wv.gov. Solicitation number is ARFQ 0512 WEH2700000002, Version 1.