Linen and laundry services

The South Carolina Department of Mental Health (SCDMH) is seeking comprehensive linen and laundry services for two healthcare facilities: the Division of Inpatient Services (DIS) with Morris Village Hospital and C.M. Tucker Nursing Care Center. The procurement involves full-service laundry management, including initial linen inventory, weekly pickup and delivery of soiled and clean linens (Monday through Friday, 7:00 AM to 12:00 PM), laundering of state-provided clothing, and emergency delivery services within 24 hours. The contractor must provide various textile items such as towels, wash cloths, flat sheets, pillowcases, blanket spreads, patient gowns, and specialized bariatric sheets, with specific daily par levels and emergency stock requirements for each facility. Bidders must submit pricing for all line items within their designated lot, with historical usage indicating approximately 20,662 pounds per month at C.M. Tucker and 19,975 pounds per month at DIS. The solicitation (number 5400022864) originally scheduled a pre-bid conference on May 24, 2022, with questions due by May 25, 2022, and initial bid submissions due on June 10, 2022, though these dates were subsequently extended to July 11, 2022.

The contract includes specific requirements for vendor qualifications, including maintaining a territorial service representative, adequate labor force, and compliance with various regulatory standards such as Joint Commission, Centers for Medicare and Medicaid Services, and Department of Health and Environmental Control regulations. Vendors must obtain all required licenses, permits, and insurance, including $1,000,000 in commercial general liability coverage and workers' compensation insurance. The procurement allows for South Carolina Resident Contractor Preference claims, with potential 2% or 4% preference options under the SC Procurement Code. The contract is structured for an initial two-year term with three optional one-year renewal terms, expiring no later than July 9, 2027. Pricing will be based on a fixed per-pound rate for delivered clean, dry linen, with no price increases permitted during the initial two-year term. Subsequent renewal terms may request price adjustments limited by the Consumer Price Index for all urban consumers (CPI-U), with 90 days' notice and adequate documentation. The award will be made to the lowest responsible and responsive bidder, with all offers to be submitted online through the state procurement website.