Licensure Management Database

The West Virginia Department of Health and Human Resources (DHHR) is requesting quotes for development and implementation of a Licensure Management Database system under CRFQ PHY27-01, with quotes due September 23, 2026.

The scope covers design, development, testing, and deployment of a database system to manage professional licensure applications, renewals, verifications, and related administrative functions across West Virginia. The system must integrate with existing state infrastructure and comply with applicable state and federal data security and regulatory requirements.

The CRFQ documentation indicates that preference may be given to West Virginia-based vendors or those meeting additional set-aside criteria as defined by state procurement policy; the full terms of any such preference or set-aside are contained in the complete solicitation package. Evaluation will proceed according to standard state procurement timelines following the quote submission deadline. Contract term and renewal options are detailed in the request. Funding is sourced through West Virginia state appropriations. Vendors must meet specific qualifications and technical requirements outlined in the evaluation criteria, including system functionality, data security, compliance standards, and integration capabilities. The solicitation documentation references incumbent system information and current operational environment to provide vendors context regarding transition requirements.

The pricing submission template (Exhibit A) establishes the format vendors must follow when submitting cost proposals. All three solicitation documents—the CRFQ form, solicitation documentation, and pricing page—were posted September 9, 2026.