Laundry Chemicals and Services

The Kansas Department of Administration, Office of Procurement and Contracts, is seeking competitive bid proposals for Laundry Chemicals and Services for the Larned State Hospital, located in Rawlins County, Kansas. The procurement is a five-year contract spanning from January 1, 2026, through December 31, 2030, with proposals due on October 23, 2025, at 2:00 PM CST. The hospital requires a vendor capable of providing comprehensive laundry chemical solutions for either hot water wash systems or ozone-generating equipment, with specific emphasis on expertise in maximizing operational outcomes. Key deliverables include monthly titration tests, quarterly test samples, routine preventive maintenance, and ongoing consultation with the Laundry Manager. The vendor must provide compatible microprocessor-controlled dispensing equipment at no additional cost, with pricing structured as a firm, fixed discount percentage applied to all catalog items. Evaluation criteria appear to focus on the vendor's technical expertise, maintenance capabilities, training provisions, and competitive pricing strategy.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. Bidders must obtain a current Tax Clearance Certificate and comply with state requirements including immigration reform and anti-discrimination policies. The procurement requires electronic submission through the State of Kansas Procurement and Contracts system, with the shipping destination being Larned State Hospital at 1301 KS HWY 264 in Larned, Kansas. While precise contract value was not specified, the cost sheet indicates a comprehensive pricing framework with discounts applied to various chemical products, maintenance services, and emergency interventions. Vendors must follow specific registration procedures, including requesting an official invitation at least 24 hours before the bid event's closing, and all pricing must be submitted in US Dollars. The contract appears designed to establish a robust, long-term partnership for laundry chemical management and equipment maintenance.