Landscaping & grounds maintenence-EMD

The South Carolina Adjutant General's Office is seeking a contractor for comprehensive landscaping and grounds maintenance services at the SC Emergency Management Division facility located in West Columbia. The solicitation (5400021497) requires a vendor to perform approximately 30 annual mowings, twice-yearly bush hogging, spring and fall cleanups, edging, debris removal, fertilization, herbicide application, weed control, and tree/shrub maintenance. The contractor must maintain lawn heights between 2-3 inches, manage flower beds and landscaping areas, and keep hard surfaces free of debris. A mandatory site visit was scheduled for June 9, 2021, at 10:00 AM, with questions due by 5:00 PM the same day. The bid submission deadline was extended to June 18, 2021, at 10:00 AM, with award notification expected on June 23, 2021. Contractors must provide all labor, materials, equipment, and specialized services, and must be registered in the South Carolina procurement system.

The procurement allows for resident vendor, resident contractor, and resident subcontractor preferences for qualified businesses. Vendors must maintain commercial general liability insurance of at least $1,000,000 per occurrence, auto liability insurance of $1,000,000, and workers' compensation insurance with statutory limits. The contract will run for five years from July 1, 2021, through June 30, 2026, with an initial one-year term and four potential renewal years. Pricing must be fixed for the initial term, with any subsequent price adjustments limited to renewal periods and subject to Procurement Officer approval, not exceeding the Consumer Price Index change. Monthly billing will be conducted, with payments processed via electronic funds transfer. The bid schedule includes unit pricing for four line items: mowing with edging and cleanup (30 units), bush hogging (2 units), spring cleanup (1 unit), and fall cleanup (1 unit). While no specific budget range was disclosed, the comprehensive nature of services suggests a substantial annual contract value.